Chief of Staff

🚫 PLEASE READ CAREFULLY BEFORE APPLYING 🚫Job Title: Chief of StaffIndustry: Christian Church - AtlantaLocation: On-site💻Benefits & Compensation: Competitive, based on experienceWork Hours (ET): 🕘 08:30AM to 05:30PM EST | M to F (to be defined)Apply: Please submit your résumé in English only 📄ROLE SUMMARYThe Chief of Staff (COS) is the executive-level partner to the Chief Executive Officer, responsible for ensuring organizational excellence across all ministry, administrative, operational, and experiential functions. This role acts as the CEO’s strategic right hand, overseeing the execution of initiatives, coordinating cross-functional teams, managing personnel, and maintaining alignment across the entire organization.The COS ensures smooth operations across Dream Team, Apprenticeship, Harvest Leadership Network, Harvest Bible College, and Harvest Foundation management and expansion. The COS frees the Chief Executive’s time by managing high-level daily operations, driving strategic directives, coordinating executive communications, and ensuring that all worship experiences, events, and ministry functions are executed with precision.This is a role requiring high emotional intelligence, discretion, operational discipline, excellent communication skills, exceptional attention to detail, and the ability to maintain grace and professionalism during fast-paced, high-pressure environments.KEY RESPONSIBILITIES1. Executive Operations & Strategic SupportServe as the CEO’s strategic partner, anticipating needs, prioritizing commitments, and ensuring timely execution of all executive initiatives.Manage organizational workflows, synchronize ministry calendars, and ensure cross-departmental alignment to strategic goals.Maintain the CEO’s calendar, coordinate internal/external meetings, prepare agendas, and ensure all required documents, talking points, and meeting rooms are fully prepared.Provide continuous daily briefings to the CEO and maintain strict confidentiality regarding all information, communications, and operations.Supervise ministry operations, including worship experience planning, key personnel engagement, and administrative continuity.2. Operational Excellence & Administrative LeadershipThis includes the daily operational tasks, summarized and integrated as key responsibilities:Daily Operations (Summarized as Core Responsibilities)Manage all incoming communication channels, including phones, emails, and inbox tasks, ensuring responses before 4 PM local time.Oversee preparation and finalization of worship experiences, ministry events, talking points, production elements, and event logistics.Maintain updated passwords, access codes, and vendor records.Complete all office readiness duties including: office prep, workspace organization, on-campus meeting room setup, and campus shutdown procedures.Coordinate event rental inquiries using approved templates.Lead, assign, and coach Digital Administrative Dream Teamers and Online Campus Ambassadors to ensure adequate coverage and execution of online experiences.Respond to job applicants, send approved template communications (thank-you, congratulations, prayer emails), and make bereavement calls as needed.Handle routine administrative workflows such as time-off management, inbox processing, digital system logins, and document verification.3. Event Planning, Social Networking & High-Profile EngagementPlan, organize, and execute corporate events aligned with strategic goals and executive availability.Curate monthly high-profile gatherings, including mixers, private dinners, donor cultivation events, and community engagement experiences.Coordinate the full event lifecycle: venue selection, negotiations, décor, logistics, catering, guest lists, RSVPs, and itineraries.Serve as host, coordinator, and executive liaison during live events, ensuring seamless execution and VIP-level service.Facilitate introductions to 2–3 high-value professional or personal connections monthly to expand the organization’s network.Secure invitations and access to exclusive experiences such as private galas, business conferences, member-only events, or strategic gatherings.Provide one curated luxury leisure experience per month (e.g., wine-tasting, golf retreat, wellness weekend).4. Ministry Experience ManagementOversee the planning, coordination, and excellence of all worship experiences.Ensure production elements, media assets, talking points, volunteer assignments, and event sequences are accurate, timely, and aligned with ministry standards.Work with staff and volunteers to ensure experiences start and end efficiently, with all quality checkpoints met (timing, sound, production cues, communication flows).Maintain Worship Extreme and Planning Center Online components related to the worship experience.5. Personnel Leadership & Team CoordinationLead, coach, and assign tasks to administrative personnel and Digital Administrative Dream Teamers.Ensure coverage across online and in-person ministries.Maintain efficiency, excellence, and alignment with organizational standards among all administrative contributors.Provide ongoing support to team members through direction, coaching, and resources needed for successful execution.6. Calendar Management, Internal Communications & DocumentationMaintain the Master Calendar, ensuring all events, meetings, worship experiences, and organizational activities are correctly scheduled, updated, and communicated.Prepare weekly agendas for Executive Operations, Office of the Bishop, Dream Team, Operations Meeting, and Events Meeting.Submit weekly Worship Experience Elements for approval.Ensure full compliance with checklists: Calendar Audit Checklist, Office Prep, Campus Shutdown, Administrative Office Checklist, and Stewardship Checklist for financial deposits.7. Personal & Wellness Coordination for UplineSchedule wellness appointments such as personal training, health checkups, and therapeutic services.Book personal appointments including grooming, leisure activities, and personal shopping.Coordinate all personal scheduling elements that impact executive availability or continuity.8. Compliance, Finance & ReportingSubmit time for upline review during Accounts Payable weeks.Ensure bank deposits are completed within organizational timelines (within 24 hours of worship experiences).Ensure all administrative workflows comply with the Employee Manual and internal operational standards.ADVANCEMENTEligible for promotion to Director-level roles based on exceptional performance, leadership, and organizational impact.REQUIREMENTSCompletion of Basic Initial Audio Training.Commitment to excellence, efficiency, continual evolution, and organizational alignment.Ability to perform all duties and additional responsibilities assigned by leadership.High discretion, emotional intelligence, and executive presence.