Officer, Logistics

Childfund Work Location Banjul, Gambia Childfund Division Global Impact ChildFund Department Country Management Job Details Position Title: Officer, LogisticsLocation: BanjulChildFund office: The GambiaManager/Supervisor title: HR & Admin SpecialistPosition type: Full-time fixed termWork environment: On-siteAbout ChildFundChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are. ChildFund’s ValuesWe aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves.

In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission. ChildFund’s CommitmentChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services.

ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded. About This RoleThe Logistics Officer General Service plays an important support role in the functioning of the CO and ChildFund’s donors and partners. It requires proper work organization, timeliness of response and initiative.

It also requires a thorough monitoring of all logistical needs and linkages with other departments to accomplish this important support function, ensuring regular contact, consultation and engagement with the HR/Admin Specialist and other staff to accomplish support needs of staff.

Required Experience And Education Minimum of three years’ work experience in logistics or a related field Bachelor’s required or equivalent experience in Logistics, Stores Management, or a related area Proficiency in Microsoft Excel and Word Primary ResponsibilitiesChild SafeguardingRemain alert and responsive to any safeguarding risks; acquire relevant knowledge and skills to enable you to understand the safeguarding policy and procedures; promote strong safeguarding practices; perform your duty and responsibility to safeguard, report violations, and promote appropriate behavior; and conduct yourself in a manner consistent with the organization’s policies and values.

Logistics Verify that office vehicles are serviced every 5,000 km and maintained on schedule. Review individual vehicle maintenance plans, ensure timely renewal of insurance for vehicles and bikes, and maintain reports and files for each vehicle. Coordinate fleet logistics for provincial trips, airport pickups, and local services. Ensure drivers complete daily vehicle cleanliness checks and maintain a daily vehicle checklist each morning. Calculate and review monthly vehicle fuel consumption rates. Confirm compliance with designated take-off and arrival times, including CO nighttime driving policies. Ensure official vehicles are parked at the office by 7 pm daily.

Monitor adherence to road traffic laws, including speed limits, logbook usage, and timely accident/incident reporting within 12 hours. Verify that all staff operating organization vehicles/motorbikes hold valid driver’s licenses. Periodically update and apply the vehicle manual. GIK (Gift in Kinds) Facilitate the clearing and forwarding of all ChildFund items, including gifts in kind. Update, reconcile, and maintain store records, producing monthly reports that include GIK goods. Verify that all items leaving the stores are properly issued, with copies shared with security. Coordinate with line ministries and shipping/clearing agents on GIK items.

Posting Ensure the collection and dispatch of sponsorship letters to the Post Office and manage dispatch of courier materials to UPS/DHL Petty Cash Administer petty cash and manage reimbursements as needed Procurement Support in the Development, implementation and coordination of annual procurement plan. Support in the Purchase/buying process on the eprocurement platform. General Services Review facility-related needs, including property leases and asset management. Confirm that office generators are serviced regularly and on time. Oversee security systems, conducting periodic reviews; ensure security protocols are maintained, and provide clear guidelines to monitor the security of the premises.

Perform any other duties as assigned by the Supervisor or Country Director (CD) Required CompetenciesChildFund Core competencies Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences. Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate. Results orientation gets things done; takes proactive steps to achieve organizational goals and quality standards. Decision making uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes. Resilience: thrives and grows in rapidly changing, demanding, and complex environments. Digital literacy:

adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.