Entertainment & Theming Coordinator (Assistant-Level)

Description: COTALAND Theme Park – Austin, TXReports to: VP, Entertainment(Seasonal Full Time)Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening Summer of 2026, COTA’s amusement park is a 20-acre theme park featuring two first of their kind Roller Coasters and over three dozen rides.

Job DescriptionThe Entertainment & Theming Coordinator plays a key supporting role in the planning, coordination, and execution of COTALAND’s live entertainment and theming projects. This position works across multiple departments — including Costuming, Technical Services, Creative, Operations and Maintenance — to ensure entertainment experiences, show elements and themed environments are delivered on time, on brand and ready for guests. From rehearsal logistics and production tracking to scenic theming installation and vendor coordination, this position ensures strong follow-through on creative and operational goals. RequirementsWhat You’ll Do:

Provide administrative and logistical support for live entertainment and theming projectsCoordinate daily operations for shows, characters, parades, and eventsAssist with vendor scheduling, onsite walkthroughs, and theming installation follow-upSupport rehearsals, performer check-ins, show calls, and backstage needsTrack project timelines, schedules, and budget documentationServe as a liaison between entertainment and departments including Creative, Tech Services, Costuming, and OpsHelp manage theming punch lists, sample reviews, and installation deliverablesDocument rehearsal notes, performance feedback, and scenic progress updatesMaintain an organized and guest-ready backstage and support environmentAssist with auditions, onboarding, training logistics, and character supportWhat We’re Looking For1–2 years of experience in entertainment production, themed environments, or live event coordinationStrong organizational and time management skillsExcellent verbal and written communicationAbility to support multiple projects and timelines with attention to detailProficiency in Microsoft Office and/or project management toolsPositive, proactive attitude with a team-player mindsetFlexible availability including weekends, holidays, and eveningsBonus Points ForExperience supporting character programs or scenic installations in a theme park settingFamiliarity with entertainment safety and show operational protocolsBackground in live events, technical theater, or creative production environmentsWorking knowledge of Adobe Photoshop and Illustrator for basic layout, signage, or scenic reference needsPhysical Demand & Work Environments:

(use and customize the following)Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. Equal Employment OpportunityCOTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.