Company Secretarial Administrator

Department: AdministrationEmployment Type: Permanent - Full TimeLocation: London UKDescriptionTo provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client's board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant, providing cover in their absence.Your New RoleWorking with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team. Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.Assist with requesting and following up meeting papers and creating meeting packs.Filing contracts and signed minutes in accordance with Asta's procedures. Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.Provide administrative support to the team, as may be required from time to time.Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periodsMonitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.(i) File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries.Prepare documents for filing at Companies House using Diligent Entities.Undertake any project work as requested by the Assistant Company Secretary.Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested. What You'll Bring to the RoleKey Personal SkillsGood interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic mannerDemonstrable commitment to development of professional Company Secretarial careerSelf-starter - able to display initiative and work with a degree of autonomyStrong organisational and writing skills and attention to detailIntegrity and discretionFlexible and team playerAnalytical - the confidence to question where appropriate in order to reach the core issueKey technical skills, knowledge and professional qualificationsProgressing, about to embark or completed ICSA Professional ProgrammeGood working knowledge of company secretarial bread and butter" issues - (procedures for annual returns, appointment and termination of directors, issues and transfers of shares, directors and shareholder resolutions).Broad awareness of the Companies Act 2006, FCA/PRA and Lloyd's regulation and corporate governanceKnowledge of Blueprint, Sharepoint and DiligentStrong working knowledge of all Microsoft Office packages, particularly WordBenefitsDavies are committed to being a diverse and inclusive workplace. We welcome candidates of all genders, gender identity and expression, neurodiversity, sexual orientation, disability, physical appearance, body size, race, age, nationality, and belief (or lack thereof).Join us and enjoy our ever-evolving benefits, including but not limited to:Reward platform - discounts for over 800 retailers25 days holiday (rising with service)Well-being centreRecognition programmeFamily friendly employerPension - company contribution at 10%Life Assurance (10 x basic salary)Private medical with an annual health checkDevelopment, training, and professional qualificationEmployee volunteering programme