Conference Event Manager

Key Responsibilities :Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.Required Experience :Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.Proficiency in tools like project management software, CRM systems, and event registration platforms.Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.Excellent communication, negotiation, and stakeholder management skills.Willingness to travel and work extended hours during event periods.