Cultural Affairs Coordinator (Admin Asst)

The City of Fort Lauderdale's Cultural Affairs Division seeks a Cultural Affairs Coordinator (Administrative Assistant).The Cultural Affairs Coordinator (Administrative Assistant) supports the Cultural Affairs Division by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, and handling correspondence.Preferences For This Specific Position IncludeArts & Cultural BackgroundDemonstrated interest in the arts, cultural affairs, or related fields.Experience supporting or coordinating public art projects, exhibitions, or cultural programming.Familiarity with artists, arts organizations and public art processes (calls to artists, RFQs/RFPs, fabrication/installation coordination).Government & Public Sector ExperiencePrior administrative or clerical experience in municipal government, cultural divisions, or nonprofit agencies.Understanding of public-sector processes, including record-keeping, procurement, and compliance requirements.Experience working with boards, commissions, or advisory groups.Administrative & Technical SkillsStrong organizational and project-tracking abilities.Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn government-specific platforms.Communication & Interpersonal SkillsStrong written and verbal communication skills; comfortable interfacing with the public, artists, and city officials.Ability to prepare clear, professional documents and presentations.This job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility;Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities;Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies;Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities;Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate;Maintains detailed and accurate records; provides, creates and submits reports as required;May prepare and maintain payroll for assigned division;Maintains department filing, records and rosters; develops, implements and modifies filing systems;Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing;Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures;Prepares a variety of documents for the purchase of supplies and equipment;Performs related work as required.MINIMUM REQUIREMENTS: Successful completion of at least two (2) years of college coursework in Business Administration, Public Administration, Art, Arts Management, Cultural Affairs, Arts Administration, or a closely related field from an accredited institution. Three (3) years of progressively responsible administrative experience in Art, Cultural Affairs, Arts Administration, Arts Management, or a related area. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application. Preferred QualificationsPrior work experience supporting and/or coordinating public art projects, exhibitions, or cultural programming including a demonstrated interest in the arts, cultural affairs or related fields.Familiarity with artists, arts organizations, and public art processes (calls to artists, RFQs/RFPs, fabrication/installation coordination).Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint with the ability to learn government-specific platforms.Ability to accurately type a minimum of 40 words per minute.Prior public sector (government) experience and the understanding of public sector processes.Experience working with boards, commissions, or advisory groups.Strong organizational and project coordination skills.Demonstrated excellence in customer service and strong written and verbal communication skills.Comfortable interfacing with the public, artists, and city officials.As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204). to the online application.