DA Assistant

Who We Are:At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.Role Summary:This role will be covering accounting, administrative and HR management tasks.You will need to manage and coordinate the book keeping of the location business streams as well as coordinate with operations and liaise with the service centre for AP/AR process.Contract: PermanentLocation: Port Louis, Mauritius (On-Site)Key Responsibilities:Receivables:Debt collection - preparing daily statement of accounts & relaying them to the respective clients for payment action for all debtors. Ensure that Invoices are delivered in time to customers and payments are secured within the approved credit limit term. Ensuring job invoices are raised correctly as per the approved Tariff/ estimates and ensure services are correctly entered the operational system. Providing debtors’ information to the Line managers for their management reporting. Maintaining mandatory filing records for every accounting transaction made by the company. Allocation of receipts or advance funds in Unit4 financials after settlement. Payables:Prepare Final disbursement account for all Port calls after vessel sails and liaise with service center team to post the relevant invoices. Ensure all invoices received are posted in the financial and operational systems. Invoices posted are given to relevant dept. head for checking / approval Intercompany accounts are kept to order. All open voyages are regularly checked to ensure any pending debits are cleared. All debtors and creditors are regularly checked to ensure transactions are allocated if need be and any balance is correctly reflected in the books. Assist operations with system as and when required and raise IT tickets when needed. Monthly vat reconciliation is carried out to ensure discrepancies if any are cleared and counter check VAT entries for each Transactions on the financial system. Statements received from suppliers are reconciled with ISS books. Monitoring & processing supplier payments, ensuring timely posting of supplier invoices received and preparing monthly payment reconciliations. AP management-Perform Dow Jones and make sure every vendor onboarded have their KYC documents. Administrative duties:Follow up of Insurances & Licenses &Bank Guarantees Renewal. Promoting the Group and the services offered. Candidate Requirements:Diploma in Finance. HSC Level with Accounting as main subject desirable. Computer literate with ability to learn new software applications. Able to work both independently as well as a member of a team. Conversant with ISS Financial systems. Conversant with ISS Group QMS. You will receive:A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:A place to grow your career - we’ll help you set big goals and exceed them. Competitive salary package. Work with talented, committed, and supportive teammates. Value Award celebration events. Why Inchcape Shipping Services?We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:Global Perspective - we connect the world and see the bigger picture.The Power of People - we rely on the strength of local agent knowledge and relationships.Progress - we adopt new thinking and push for positive change in our industry.#WeAreInchcapeInchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.Additional Information:Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.