Director of Conflicts

Introduction to CompanyNovalaw is a support organization, professionally running the back-office operations of a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. This disruptive business model has widely become known amongst the most innovative in the legal industry prioritizing collaboration, dynamic innovation, consistent excellence, agility, and efficiency. These core principles provide our firm with an insightful understanding of how we can continue to push our growth year over year.Position SummaryRimon is an international law firm that is growing rapidly. NovaLaw provides all the back-office support for our attorneys, and we are looking for a Director of Conflicts to take our attorney relations to the next level and to manage our growing caseload. You’ll have an opportunity to help a thriving law firm succeed and make a tangible difference in our attorneys’ and clients’ lives every day. This is a completely remote opportunity that will allow you to be able to perform each job duty and give you a steady work-life balance inside our growing team.Essential Functions & Responsibilities• Leads team of conflicts analysis and intake specialists to facilitate efficient, robust intake and conflicts clearance for all Rimon new hires and new business.• Serve as main liaison between Novalaw and Rimon, to ensure ethical compliance and maintain service level agreements.• Provides guidance on conflict-of-interest issues associated with new matters, lateral attorney/paralegal candidates, and efficacy and integrity of ethical walls.• As needed, provides full-service conflicts analysis:ο Analyze prospective legal matters across every practice group to identify conflicts of interest.ο Prepare communications to attorneys, clearly identifying all potential issues found in conflict reports.ο Draft and reviews conflict waiver letters.ο Draft, maintain, and update an array of templatized conflict waiver letters and engagement letters.ο Assist attorneys in resolving conflict issues.• Review outside counsel guidelines.• Provide guidance to Conflicts staff relative to conflict research and analysis and corporate family tree research with the goal of ensuring accuracy and consistency in preparation and analysis of conflict reports.• Research appropriate jurisdictional engagement letter, conflict, and ethical rules and/or opinions to assist in determining specific conflict resolution strategies as well as consistent and required updates engagement letter and conflict waiver templates.• Observe good data governance principles to maintain complete, accurate conflicts records.• Systems Maintenance: Field questions from staff and attorney users regarding intake/conflicts software. Work closely with Department members to provide comprehensive conflict/intake training with all new hires and on an ongoing basis to Firm employees. Maintain detailed instructional training documents catered to different audiences. Coordinate with inter-departmental design team to identify areas for improvement with vendors and follow up with testing to verify changes within the system.• Works closely with lateral partner candidates, sponsoring partners, and the firm’s Recruiting Department to identify and obtain all information needed to perform conflicts clearances.• Recommend process/service improvements, solutions, policy changes and/or major variations from established policy to better meet the needs of both internal and external clients. Ensure that services are delivered effectively and efficiently; ensure compliance with Firm policies and procedures; assist in the development of office or department procedures and processes; attend regular staff meetings and training; work effectively with other departments and work groups, including timely follow-up and frequent communications. Exercise independent judgment and discretion.Essential Capabilities• Excellent verbal and written communication skills.• Excellent interpersonal and customer service skills.• Excellent organizational skills and attention to detail.• Excellent time management skills with a proven ability to meet deadlines.• Strong analytical and problem-solving skills.• Ability to prioritize tasks and to delegate them when appropriate.• Ability to function well in a high-paced and at times stressful environment.Education/Experience• Required 8+ years of relevant experience in a senior role in Conflicts• Required proficiency with Intapp Open.• Required proficiency with iManage.• Required Jurus Doctorate Degree.• Desired familiarity with the Rules of Professional Conduct and related regulations.Job Related CompetenciesAgility-• Accurately anticipates challenges and creates strategies to overcome them.• Foresees risks and sets processes in place that allow for the least impactful outcome.• Recovers from setbacks with an optimistic attitude.• Evaluates the results of new processes and risks and communicates with department members on how to improve in each step.Attention to Detail-• Processes large quantities of detailed information with a high level of accuracy and speed.• Implements a variety of resources and can evaluate work of others to be able to make contributions that align with the best practices of the department.• Employs techniques and provides motivation to personnel to meet or exceed with accuracy.• Fosters collaboration and respect among team members throughout a group process by addressing elements that could impede the group from obtaining their goal.Communication-• Communicates effectively, whether oral or written, with a maintained level of focus and persuasion.• Provides presentations or documents for their audience to be able to visualize what they are communicating.• Reviews others work and can construct feedback that provides an open communication network for the recipient.• Demonstrates assertiveness of needs with a high level of empathy.Conduct & Growth• Shares resources with peers to ensure company conduct is being followed and upholds those through their work.• Follows the goals of the company and aligns them with their own goals, helping to achieve collaboration in each department.• Works with leadership to prioritize objectives and meets those objectives in collaboration with other department members.• Leads in a self-assured manner by making decisions and understands the ‘why’ behind those decisions.Dynamic Innovation-• Introduces new ways of looking at problems, promoting growth of the company through new creative ideas.• Adapts to change as goals of the company develop, and continues to take calculated risks, viewing the situation with multiple perspectives.• Promotes the concept of diverse perspectives to each member of the team and helps mentor individuals through that process.Efficiency-• Implements new processes when needed to help colleagues complete their tasks efficiently and timely.• Identifies how current processes can be improved to achieve efficiency.• Acts as a resource for others when they have questions or need help carrying out their tasks efficiently.Initiative-• Shows capability of describing future scenarios that could be positive opportunities.• Plans responses to setbacks involving current resources, peers, processes, and technology.• Follows up with responses timely, seeking internal/external consultation and sustains progress no matter the outcome.Equal Employment OpportunityRimon P.C. and Novalaw, Inc. are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant, or an employee based on race, color, ancestry, national origin, citizenship, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally recognized protected class under federal, state, or local law.The information that you provide in this application will be used solely to determine suitability for employment, verify identity, and maintain statistics on applicants.Accommodation for Applicants with DisabilitiesApplicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rimon P.C. or Novalaw Inc.. If you have a disability or special need and need assistance participating in the application process, please let us know.E-VerifyThis employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm you are authorized to work in the U.S.