Divisional Scheduling Clerk - Surgery - INTERNAL

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL abb.vacancyrequests@wales.nhs.ukIf you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.Aneurin Bevan University Health Board support flexible working.Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment processJob OverviewPLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARDThe Division of Surgery is currently looking to appoint an enthusiastic, motivated person to join our us to support the scheduling team in the delivery of key services and cancer targets within the Surgery Division, initially joining the Urology Team.As a service, it is vitally important that we provide a high quality service to patients, therefore if you are interested in joining a highly motivated team - it would be great to hear from you.The post holder will be responsible for ensuring all protocols are adhered to and undertake appropriate action in necessary adhering to RTTrules.The post holder will plan, prioritise and organise theatre and lists, taking into account such matters as pre-assessment fitness, availability ofequipment, clinicians, case mixes, etc. You must possess the ability to adjust accordingly in line with any changes, and to manage your own workload to defined departmental policies and procedures. A manager will be available for reference when required.Each scheduler deals with a large volume of individual theatre and clinic lists, making the appropriate allocation of patients within definedtimescales.Main duties of the job Ensure cancer targets are achieved Ensure patients are prevented from breaching targets Theatre capacity is utilised and cancellations are kept to a minimum Regular communication with the Team Leader and Urology consultants and clinical nursing team. All theatres are booked within internal and national targets, including RTT and ‘Treat in Turn’ Patient focused booking and direct patient booking are utilised to increase utilisation and reduce DNA rates Ensure an efficient telephone service is maintainedThe ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.This post is fixed term/secondment for 12 months, from start date, to cover an absence. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.Working for our organisationAneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.Personal AttributesEssential criteriaExcellent communication skillsFlexible to the needs of the serviceAccurate and methodicalSkills & KnowledgeEssential criteriaKnowledge of WG guidelinesKnowledge of Referral to Treatment TimesKnowledge of Single Cancer Pathway TargetsDesirable criteriaDetailed Knowledge of WPASDetailed Knowledge of Clinical WorkstationKnowledge of GDPRDetailed Knowledge of OrmisExperienceEssential criteriaPrevious clerical experienceDesirable criteriaExperience in dealing with the publicCustomer Service ExperienceGood standard of educationEssential criteriaGCSE Maths and English(1) A levels or equivalent (1) Degree or equivalent (1)Evidence of Computer LiteracyDetailed Knowledge of Microsoft Applications e.g Excel/SharepointDesirable criteriaCustomer Service trainingEvidence of continuous professional development