Events Administrative Assistant- O&B Events

Company DescriptionWe’re looking for a detail-oriented and dependable Event Administrator to provide essential administrative support to our Events team. In this role, you’ll be the first point of contact for general inquiries, assisting with client communication and coordinating the flow of information between team members. You’ll manage departmental reporting, track expenses, organize supplies, and ensure the team has the materials needed for daily operations. This position also includes general administrative duties such as filing, scheduling, and document preparation, as well as providing support on special projects as required. The ideal candidate is organized, efficient, and enjoys working behind the scenes to help ensure every event runs smoothly.What's in it for you?Competitive salaryPaid vacation, sick, and personal daysHealth, dental and vision benefits with enhanced mental health coverageDiscounted gym membershipEmployee Assistance ProgramGroup life & disability insurance50% dining discount for all O&B for you and up to 3 guestsRRSP matchingTuition reimbursementO&B is one of Canada's leading hospitality companies, offering a wide range of exciting internal career opportunities!Job DescriptionThis role requires the successful candidate to be in office 5 days a week. Our office is located downtown, Toronto in the Financial District.The Day to Day:Act as primary point of contact for general inquiries via email and telephone and logging of enquiriesPreparation of initial response to client enquiry and assigning to appropriate team membersPreparation and distribution of daily, weekly and monthly reportingCoordinate interoffice mail distribution schedule and materialsMaintenance and reporting of departmental expensesResponsible for inventory management and ordering of materials, supplies and services for the O&B Events sales teamCoordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates, Gift Cards, Marketing Materials, Business Cards)Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department filesSupport management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functionsSupport Events team as required including other duties as assigned and/or requiredQualifications1-3 years working experience in a similar administrative capacityExposure to, or experience in, a sales and/or event planning environment an assetExperience performing basic accounting functions an assetPractical working knowledge of Microsoft Office applicationsSelf-starter, flexible, and able to work independentlyAbility to multi-task and change priorities constantly as needed in a fast-paced environmentExcellent verbal and written communication skills and professional telephone etiquetteSuperior customer service skills in addition to impeccable personal presentation requiredA keen eye for detail is a must!Legally eligible to work in CanadaAdditional Information** We thank all applicants for their interest in Oliver & Bonacini; however, only suitable candidates will be contacted to continue the application process. **