Executive Assistant to Chief Operations Officer

Reports to: Chief Operating Officer (COO)Location: Hybrid – Partially Remote and In-Person (Frisco/Plano, TX)Eligibility: U. S. -based applicants eligible to work in the U. S. Position OverviewAt Every Orphan’s Hope, we believe Jesus is the solution for every orphan. As Executive Assistant to the COO, you are more than an administrative professional—you are a servant-leader whose life reflects the biblical qualities of a Christ-follower. Your character exhibits the fruit of the Spirit (Galatians 5: 22–23), and your work is rooted in prayer, integrity, and service.

You will be the right hand to the COO—anticipating needs, organizing priorities, and creating operational efficiency that enables leadership to focus on ministry impact. You are a systems-thinker who thrives on bringing order to complexity, building processes that strengthen the ministry, and ensuring nothing falls through the cracks.  Key ResponsibilitiesMinister of the GospelLive as a daily witness of Christ, modeling a lifestyle consistent with our Statement of Faith. Share the Gospel with others; counsel, shepherd, and disciple those God places in your path. Explain and uphold EOH’s beliefs in both personal and professional contexts.

Lead and participate in distinctly Christian activities such as worship, prayer, and staff chapel. Executive & Administrative LeadershipPrioritize and organize the COO’s schedule to maximize ministry impact. Prepare agendas, materials, and follow-ups to ensure meetings drive clarity and results. Track key relationships and ensure donor/ministry interactions are supported with excellence. Anticipate challenges, propose solutions, and proactively strengthen the COO’s effectiveness. Uphold confidentiality and integrity in all dealings. Board of Directors SupportKeep the CEO and COO prepared and equipped for all Board engagement. Ministry Operations & Financial AdministrationProvide the COO with clear dashboards and reports that reflect ministry performance.

Process financial requests and expenses accurately and on time. Simplify operations by designing systems that increase efficiency and reduce friction. Keep the ministry’s Google Drive structured and accessible for all staff. Build projects in Monday. com to track progress, deadlines, and accountability across teams. Donor Relations & Fundraising SupportDeliver donor care that reflects Christ’s love and strengthens ministry relationships. Keep CRM records accurate and current as a trusted source of donor/fundraising data. Support communications, stewardship, and follow-up to advance fundraising efforts. Data, Reporting & Project CoordinationProvide accurate and actionable data to guide decisions and donor engagement.

Advance ministry data systems to give visibility into outcomes, impact, and needs. Coordinate cross-team projects to ensure milestones and deliverables are achieved. Create compelling reports and presentations (via Canva and other tools) to communicate EOH’s story. Representation & CommunicationRepresent the COO and ministry with professionalism, warmth, and a spirit of service. Demonstrate cultural sensitivity and humility in every interaction, building trust with international partners. Draft and deliver communications, reports, and presentations that reflect EOH’s mission and vision. Required QualificationsCommitted Christ-follower with a servant-leader mindset. 5+ years of experience in executive-level administrative support.

Advanced proficiency in Excel and/or Google Sheets (formulas, pivot tables, data analysis). Strong organizational, time management, and prioritization skills. Skilled in digital systems: Monday. com (or similar), Google Drive, and CRM platforms. Proficient in Canva or similar tools to create professional presentations. Excellent written and verbal communication skills. Proven ability to create systems and improve operational processes. High degree of confidentiality, integrity, and professionalism. Driven, proactive, and eager to support the COO in achieving ministry goals. Agreement with EOH Statement of Faith and Commitment to Biblical Living. Work RequirementsHybrid role with regular in-person days in Frisco/Plano.

Occasional domestic travel; potential international travel to Zambia. Light lifting and extended computer work. Full-time role (40 hours per week) supporting the COO and ministry priorities. About Every Orphan’s HopeWe exist to glorify God and see orphans raised to life in Christ, in a home, in a family, and in a community where they are known and loved.  Through our direct care programs, we provide love, stability, and discipleship for children who cannot live with their biological families—for days, weeks, years, or even a lifetime.

At Camp Hope, orphans encounter the love of Jesus, build their identity in Him, and discover they are fully seen and deeply loved by their Heavenly Father. And through Orphan Sunday in Zambia, we mobilize the local church to embrace orphans as fully valued members of God’s family, not second-class citizens. In all we do, God is rescuing, raising, and restoring orphans in Zambia, pointing them to the eternal hope we have in Christ.