Executive Administrative Assistant

We are seeking a reliable, highly organised, and proactive individual to provide comprehensive administrative support to our Co-Founders and ensure the smooth day-to-day operations of our office. The ideal candidate will possess excellent communication skills, thrive in a fast-paced environment, and be comfortable managing multiple priorities with discretion and professionalism.Key Responsibilities:Executive Support Manage calendars and schedules for the Co-Founders, ensuring optimal time management and prioritisation of commitmentsOrganise and coordinate meetings, events, and conferences, including preparation of agendas, materials, and logisticsPlan and book comprehensive travel arrangements (flights, accommodation, ground transportation)Track key deadlines, provide timely reminders, and proactively manage follow-up actionsProvide personal assistance to the Co-Founders as required, maintaining confidentiality and sound judgment in all mattersCoordinate and manage roadshow and travel logistics for the sales team, including bookings and itinerariesDraft, edit, and proofread correspondence, reports, and presentations for accuracy and clarityHandle highly confidential and sensitive information with discretion and professionalismOffice AdministrationProvide administrative and clerical support to ensure smooth office operationsManage office supplies, including ordering stationery and other necessitiesAssist in maintaining vendor and supplier relationships and monitoring service qualityHandle incoming calls, emails, and correspondence, directing inquiries to the appropriate team membersGreet and assist visitors, clients, and guests, ensuring a professional and welcoming experienceSupport meeting and event logistics, including room preparation, materials, and refreshmentsHelp ensure the office environment complies with health, safety, and cleanliness standardsSupport internal communications and assist with company events and team activitiesSkills:Exceptional organisational and time-management skillsStrong verbal and written communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent toolsAbility to multitask and prioritise effectively in a fast-paced environmentExcellent attention to detail and problem-solving abilitiesStrong interpersonal skills and ability to interact professionally with individuals at all levelsDemonstrated ability to handle confidential information with integrity and discretion