Executive Administrative Assistant

Perform general office dutiesPrepare purchase order, reports, memos, lettersFile and retrieve corporate documents, records, and reports.SummaryThe main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job ResponsibilitiesPerform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.File and retrieve corporate documents, records, and reports.Prepare agendas and make arrangements for committee, board and other meetings.Make arrangements for travel, planning meetings, etc.Open, sort and distribute incoming correspondence, including faxes and emails.Prepare responses to correspondence containing routing inquiries.SkillsIdeally minimum 7 years of EA experience required. Highly matured and professional, seasoned EA experience with solid stakeholder management. Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.Ability to work independently and manage one’s time.Ability to keep information organized and confident. Event planning and expense management for the teamAble to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.Ability to work independently and manage one’s time.Ability to keep information organized and confidential.Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.Key RequirementsEfficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reportingReliability - consistency in service deliveryAdaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.We regret to inform that only shortlisted candidates will be notifiedJob Reference: R22104900 Chloe Zheng QimeiAllegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544