Executive Assistant - CEO

Go to Available JobsExecutive Assistant - CEOLocation: Lewisham Employment Type: FP - Full-Time Ongoing Department: Executive Leadership Team Closing Date: 24 Nov 2025Apply NowExciting opportunity based in LewishamHybrid/flexible working arrangementsGenerous Salary + Super + Salary PackagingAbout The RoleThe Executive Assistant to the CEO of CatholicCare Sydney plays a pivotal role in providing high-level executive support to the Chief Executive Officer. As a trusted liaison to the Board of Directors, Executive Leadership Team, and external stakeholders, you will represent CatholicCare with professionalism and integrity, upholding our Mission and Values in every interaction.In this role, you will ensure the CEO’s time is protected and directed towards strategic priorities through proactive calendar and communication management, efficient coordination of meetings, and seamless administrative support.Some Of Your Responsibilities IncludeCoordinating and maintaining the CEO’s calendar, including managing competing priorities, scheduling meetings, booking travel and accommodation, and monitoring emails and phone calls to ensure the optimal use of the CEO’s timeEnabling the smooth running of the Executive Office including scheduling Executive Leadership Team meetings, coordinating pre-reading packs, taking minutes and action items.Supporting the preparation and administration required for Board Meetings including collating and coordinating the papers for Board Meetings and Board Sub-Committee Meetings, document formatting and uploading to Board software.Organising meetings and conferences, including venue bookings, catering arrangements, preparing and distributing agendas and meeting materials, and minute takingOverseeing the efficient workflow of information to ensure timely responses to all internal and external correspondence, coordinating the allocation and distribution of correspondence to the relevant business areas and monitoring all follow up actionIf you would like to find out more about the role, click apply to view the Position Description on our career website.About YouTo be a successful candidate you will have:Experience in providing administrative and related support services at an executive level, including supporting preparation for Board MeetingsOrganisational skills, the capacity to successfully manage competing priorities and meet deadlines, excellent attention to detailHigh level communication, interpersonal and engagement skillsHigh level computer skills including proficiency in the MS Office and related business applications. Previous experience with board software would be highly advantageous.Our BenefitsGenerous Leave: Above-award annual and personal/carers leave, extended parental leave, and additional leave for celebration and graduation dayInclusive: Join a friendly and supportive organisation that values your contributions and voiceWellbeing: Free access to a premium mindfulness app, EAP counselling, yearly flu vaccinations, and a variety of wellbeing activities to make your workday more enjoyableProfessional Growth: Tailored professional development opportunities to support your career ambitionsWork-Life Balance: Embrace flexibility and align your work and your life to enable you to thrive in a Family Inclusive accredited organisation,Tax Savings: Maximise your income with generous salary packaging, reducing your tax and increasing your take-home payChoose a workplace that cares about your growth, happiness, and overall well-being. Join us today!To be considered for this role, you will need to attach your resume and a cover letter addressing how your skills, knowledge and experience meet the requirements of the role (Address the Selection Criteria).Applications for this position close on 24 December 2025. Please submit your application as soon as possible as shortlisting and interviewing for this position will commence immediately.Need More Information? Please contact Kulsum Thakore, Talent Acquisition Partner, +61 2 8723 2286People are at the core of everything we do: from supporting and enhancing the wellbeing of our clients to the nurturing and development of our staff and their career aspirations.CatholicCare Sydney is a leading not-for-profit organisation and the social services agency of the Catholic Archdiocese of Sydney, supporting people from all walks of life. We’re an organisation that promotes diversity and inclusion and commits to the growth and wellbeing of our staff, empowering them to make a positive change to the community.We are a Family Friendly Certified Workplace which means you can expect inclusive policies and practices to support our employees with their work-life balance, family responsibilities, and wellbeing.We welcome applications from individuals of all ages, identities, abilities, and cultures, including Aboriginal and Torres Strait Islander Peoples, member of the LGBTQI+ community, and people living with disabilities.CatholicCare requires the preferred applicant to undertake a National Criminal History Record Check prior to employment, and for some roles, a Working with Children Check and/or NDIS Worker Screening Check may be required.