Executive Assistant 私人行政助理

该职位来源于猎聘 DUTIES & RESPONSIBILITIESSchedule ManagementEstablish a detailed schedule based on the needsUse professional schedule management software to update schedule changes in real - time and ensure that the employer can be informed in a timely manner through various meansPlan the connection time of various matters in advance, accurate to the minute, to avoid gaps or time conflicts.Communication and CoordinationAct as a liaison between the executive and internal/external stakeholdersClassify and screen emails and messages, prioritize the handling of urgent and important matters, and reply according to the employer's preferences and instructions.Build and maintain strong relationships with local connections.When there are differences in opinions, actively solve it and focus to get the things done.DocumentationComprehensively sort out various documents and items.Classify and store them according to dimensions, establish detailed catalogs and indexes for quick retrieval.Assist in collecting market trends, industry reports, and other information, and conduct preliminary analysis to provide strong support for decision-making.Travel arrangementCoordinate trip planning, including ticket bookings, hotel reservation and visa applications.Prepare all necessary documents and items, inform the precautionsPay close attention to daily routine, and handle emergencies to ensure the smooth progress of the itineraryPersonal matterSource and purchase items as needed, follow the proper receiving and storage process, conduct inventory regularly.Arrange the daily cleaning and maintenance to ensure a clean home environment and the normal operation of facilities.Other tasks assigned by superiorEvent Planning and OrganizationCarefully plan and organize various events, be responsible for the site decoration and layout plan.Be responsible for the on-site services, to ensure the smooth progress and complete success of the event.ConfidentialityStrictly abide by the confidentiality agreement, adopt security measures such as encryption and special delivery when handling documents and information.Properly keep the sensitive information accessed to prevent information leakage from causing unnecessary losses and troubles. REQUIREMENTSBachelor degree or above, good written and spoken English and Mandarin.Familiar with the basic situation of Shenzhen and the Greater Bay Area.At least 10 years of working experience as assistant or housekeeping service related work is preferred.Good team player, patient and tolerant.Good interpersonal skills, able to communicate and work effectively with internal and external stakeholdersMature, stable, well-organized, detail-oriented, good judgment, diligent and able to cope with challengesHigh standards for self and team.Strong resilience and ability to respond effectively to setbacks and adversity.Willing to travel and work in flexible locations.