Executive Assistant 2b [T500-21093]

About Costco Wholesale:Costco Wholesale is a multi-billion-dollar global retailer with warehouse club operations in eleven countries. They provide a wide selection of quality merchandise, plus the convenience of specialty departments and exclusive member services, all designed to make shopping a pleasurable experience for their members.About Costco Wholesale India:At Costco Wholesale India, we foster a collaborative space, working to support Costco Wholesale in developing innovative solutions that improve members’ experiences and make employees’ jobs easier. Our employees play a key role in driving and delivering innovation to establish IT as a core competitive advantage for Costco Wholesale. Position Summary:The IT Administrative Assistant is responsible for providing support for the department in a professional, personable manner by handling a wide variety of administrative functions. This position requires above average computer skills and a high-level of confidentiality and discretion.Job Duties/Essential Functions:Acts as liaison between IT employees and Payroll/HR.Maintains accurate and organized files and documentation.Handles various administrative tasks within the division including org charts, seating charts, mail distribution, ordering/stocking supplies, catering, presentations, and other google docs, reports/analysis/audits, etc.Assists in maintaining executive and department calendars, arranging travel, time off, and expenses.Cross-trains with other IT Admins and provides coverage during vacation, illness, etc.Maintains and is responsible for a department corporate credit card, including purchases, maintaining documentation, balancing monthly statements, and providing documentation as needed.Assists with special projects as workload allows.Regular and reliable workplace attendance at your assigned location.Ability to operate vehicles, equipment or machineryComputer, phone, printer, copier, faxNon-Essential Functions:Assists in other areas of the department as necessary.Assists in other areas of the company as necessary.Ability to operate vehicles, equipment or machinerySame as Essential FunctionsExperience, Skills, Education & Licenses/CertificationsRequired:Detail-oriented, strong people skills, excellent time management, self-motivated, and highly organized.Positive professional demeanor, dependable, and self-motivated.Ability to maintain confidentiality of all sensitive information.Possess excellent verbal and written communication skills and the ability to relate to employees at all levels.Ability to rapidly prioritize a variety of tasks and take appropriate action.Previous Administrative Assistant experience.Proficient skills in Google applications, phone system, and other IT applications.Experience in operating a personal computer and standard office equipment in order to perform clerical tasks.Establish and maintain courteous and effective working relationships.Team player, e.g. reliable, dependable, meets deadlines, keeps their word, and provides consistent quality work.Flexibility in scheduling in order to meet the needs of the business.Willingness to help with other designated tasks as needed.Proven ability to successfully function with minimal supervision.Recommended:Good organizational and time management skills.Ability to adapt under pressure with constantly changing priorities.Ability to take initiative and make reasonable and logical decisions.Payroll experience preferred.Ability to recognize issues/problems and proactively seek solutions.Successful internal candidates will have spent one year or more on their current team.Other Conditions:Management will review the Job Analysis for this position prior to a job offer.