Executive Assistant

Who We AreAerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware).For more information, visit us at www.aersale.com.What We Offer Medical Insurance 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance 401K with Employer Contribution Employee Stock Purchase Plan (ESPP) Education Reimbursement (related field) Employee Referral Program and Recognition Program Paid Holidays and 15 Paid Time-Off Days annuallyJob DescriptionJob Summary: Reporting directly to the Chief Executive Officer and the Chief Operating Officer, the Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with little or no supervision. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.Essential Duties And ResponsibilitiesCompletes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.Improves quality results by studying, evaluating, and re-designing processes, implementing changes.Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.Perform additional duties as assignedEducation And ExperienceBachelor’s degreeCompany start-up experience preferredAbilities And SkillsExcellent verbal and superior writing and report presentation skills are essentialPolished professional having significant experience (minimum 3 years) supporting a C-level fast paced executiveHigh level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this roleDemonstrated success where personal results and accountability are evidentStrong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailStrong sense of teamworkCan operate independently and remotely from a supervisorAdvanced PC skills in Microsoft Office, including Word, PowerPoint and ExcelProficient with technology including mobile devicesIf you would like to see your career take flight, apply today!Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status. If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: Monica.Rivas@aersale.com.