Executive Assistant

THE POSITIONTo provide executive-level PA support to a Global Hub , including extensive diary management, planning, and coordination of meetings, events, and various projects. This role requires managing and prioritizing the workload with a high degree of autonomy and agility to meet business needs and achieve desired outcomes. Additionally, it offers a great opportunity to make the role their own by identifying efficiencies and implementing new ways of working, such as utilizing AI.This is a hybrid role based in London.Tasks & ResponsibilitiesDiary Management: Efficiently coordinate the busy Global Hub schedule, prioritizing commitments to meet strategic goalsCommunication: Act as the primary contact for internal and external stakeholders, managing correspondence and queriesMeeting Coordination: Organize and co-ordinate meetings, including logistics and document preparation for local and global meetings, and additionally minute-taking Leadership Team meetings. Follow up on actionsInformation Management: Ensure confidentiality and secure information flow within the leadership teamProject Support: Assist in project management, track progress, and support milestone achievementRelationship Building: Maintain and build relationships with stakeholders both within the local hub and the global hubProcess and Innovation: Manage purchase orders, invoices, and departmental admin, including organization charts and distribution listsTravel & Expenses: Handle all travel arrangements and expense administrationRequirementsThe ideal candidate will be extremely proactive, flexible, and diligent, with the ability to prioritize their workload and handle pressure effectively. They should possess excellent organizational and administrative skills, strong interpersonal skills for effective collaboration, and outstanding written and verbal communication abilities.Experience in the tech sector would be advantageous, as would being part of a global business maintaining relationships between countries.Key Attributes:Multi-tasking: Capable of juggling a busy workload using initiative and judgmentPrioritization: Understand business priorities to prioritize tasks accordinglyQuality Results: Motivated and committed to delivering high-quality outcomesTech Proficiency: Proficient with MS Teams and other tools, and open to learning new skillsAttention to Detail: Meticulous in managing tasks and informationIntegrity: Handle sensitive information with confidentiality and integrityProblem-solving: Adopt a proactive and can-do approach to problem-solving and decision-makingWHY THIS IS A GREAT PLACE TO WORKBoehringer Ingelheim has been recognised as a Top Employer in the UK. Being certified as a Top Employer confirms our dedication to a better world of work, delivered through excellent HR policies and people practices.Our CompanyWhy Boehringer Ingelheim?With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.Want to learn more? Visit https://www.boehringer-ingelheim.com