Executive Assistant

Our client, a private equity firm is seeking a dedicated Executive Assistant Location: on-site 5 days a week in office- Dallas, TX 75219.Comp: 100-125k base + discretionary bonus+ Offers Fully Paid BenefitsKey Responsibilities:Executive Support: Manage complex scheduling for the senior leadership team, including internal/external meetings, calls, and travel logistics.Coordinate and prepare for board meetings, including agenda setting, presentation preparation, material distribution, and minute-taking.Anticipate the needs of senior leadership to ensure smooth day-to-day operations.Handle select personal tasks for senior leadership (e.g., personal scheduling, travel, and errands) to free up time for strategic priorities.Event & Off-Site Planning:Lead planning and execution of leadership off-sites, board meetings, annual CEO summits, and strategy sessions, including logistics, vendor coordination, and materials.Manage logistics such as venue selection, accommodations, transportation, catering, and A/V needs.Draft itineraries, briefing books, and event collateral.Office Management: Oversee office operations, supplies, vendors, and facilities management.Serve as point of contact for external service providers and building management.Ensure a professional and welcoming office environment.Communication & Coordination: Act as liaison between executives, portfolio companies, board members, external stakeholders, and affiliates.At times, draft, review, and edit correspondence going out to Company affiliates.Serve as the Company’s primary point of contact, creating a welcoming and professional first impression for all visitors.Maintain confidentiality and professionalism in handling sensitive business and personal matters. Responsibilities:Calendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesQualifications:Bachelor's degree or equivalent experienceProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.