Executive Assistant | Construction

Are you an experienced, highly organised professional who thrives in a dynamic environment? We are seeking an Executive Assistant to provide high-level administrative and coordination support to the Project Director of a major infrastructure project. This is a unique opportunity to contribute to one of Australia's most significant infrastructure projects while supporting senior leadership at the highest level.Key ResponsibilitiesAdministration and Coordination:Coordinate comprehensive travel plans, including international travel arrangements, visas, accommodation, and transportation.Schedule and manage meetings, appointments, and events, ensuring optimal use of the Director's time.Prioritise and triage matters requiring the Director's attention, redirecting to appropriate team members when necessary.Manage all incoming and outgoing communications, including emails, workflows, and correspondence.Handle expense claims and manage conflicting priorities with agility and sound judgement.Relationship Management:Foster strong working relationships with the Project Director’s leadership team and key internal and external stakeholders.Collaborate with external stakeholders and their executive assistants, including government officials, embassies, clients, and vendors.Organise events such as board meetings, conferences, and networking functions, overseeing logistics and promotion.Act as liaison between the Director, executive team, and external partners.Documentation and Reporting:Prepare agendas, take minutes, and manage documentation for leadership meetings.Compile and distribute reports, Executive and Board papers, ensuring deadlines are met.Coordinate reporting schedules and recommend process improvements.Develop ad hoc reports and presentations as required.About YouTertiary qualifications in business / management or equivalent industry experience.Minimum of 5 years providing high-level administrative support to senior management.Experience within the construction industry is highly regarded but not essentialProficiency in Google Suite and Microsoft Office applications.Excellent communication and interpersonal skills with the ability to liaise professionally at all levels.High level of confidentiality, attention to detail, and ability to meet deadlines.Current Class C Driver’s Licence.Why Join This Company?The adventure of FIFO!! Play a key role in a landmark infrastructure project.Work alongside passionate and highly skilled professionals.Competitive salary and benefits, with accommodation and travel costs includedOpportunities for professional development and career growth.If you are a proactive, detail-oriented professional who thrives in fast-paced, high-stakes environments, we would love to hear from you.For any questions relating to this role or other opportunities with D&B and our clients please contact Renee Hamilton at NSWcorporate@designandbuild.com.au, or click apply. Your application will be treated as strictly confidential.