Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our HUB European Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.Key ResponsibilitiesProvide high-level administrative support to the HUB European Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Handle confidential information with discretion and maintain a high level of professionalism.Act as a liaison between the team and internal/external stakeholders.Organize and coordinate events, meetings, and conferences.Conduct research and compile data for reports and presentations.Assist with special projects and initiatives as needed.Manage and prioritize incoming communications, including emailsMaintain office supplies and ensure the team office is well-organized.Monitor and manage budgets, invoices, and expense reports.Develop and implement administrative systems to improve efficiency.Required SkillsStrong verbal and written communication skills to interact effectively with team members and stakeholders.Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met.High level of accuracy in preparing and editing documents.Proactive approach to identifying and resolving issues.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams and other relevant software includes AI (Copilot)Ability to build and maintain positive relationships with internal and external stakeholders.Ability to conduct research and compile data for reports and presentations.Experience in organizing and coordinating events, meetings, and conferences.Understanding of invoicing, and expense management.Fluent English is required, German optionallyBroad experience in mastering discipline typically obtained through advanced education and work experience, ideally 8 years+Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time – balancing soaring electricity demand, while decarbonizing the power system.Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.