Executive Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.Your impactPrepare routine responses without direction and assemble background material for more complex issues and draft responses as assignedCoordinate and monitor on-going projects, programs, and activities of interest and concern to Executives, and maintain contact with program management to ensure availability of accurate, up-to-date informationRepresent Directors in meetings and workgroups, supporting their priorities. Provide Directors updates after meetingsAnticipates issues, risk, and opportunities before they advisePlan, organize, and attend leadership meetingsManage agendas and ensure action items are captured, disseminated, and acted uponPrepare and/or edit reports, memos, materials, letters, correspondence and other documents and presentations. Ensuring that materials are concise, accurate and relevant to the audienceHandles executive level scheduling of meetings, calls and conferences and serves as the gatekeeper, triaging all requests made to ExecutivesPerform administrative functions such as managing calendars, scheduling of meetings, coordinating travel, assisting with planning meetings, set up of eventsIndependently manage schedules and handle coordinationWork collaboratively with the Executive TeamPerform other office support activitiesOther special projects and duties as assigned #epjobs #naepjobsHere's what you'll needHere's What You'll NeedHigh School Diploma or GED equivalentProficiency in Microsoft products including, but not limited to Word, Excel, Outlook, SharePoint, and PowerPointPreferred QualificationsStrategic thinking and organizational awarenessStrong presence and influenceAbility to synthesize complex informationExceptional organizational and execution skillsAbility to thrive in a fast-paced, dynamic environmentIdeally, you'll have1+ years working in the design and/or construction space (e.g. Design Engineer, Construction Contract Administration, General Contracting, Engineer in Charge, Landscape Architect, etc.),Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.The base salary range for this position is $57,300.00 to $54,675.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 23, 2025. This position will be open for at least 3 days.At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.