Executive Assistant (LATAM/SA) - 44148650649

Position : Executive AssistantWork Hours (Client) : US Business HoursPay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)Location of Search : South Africa, Philippines, Latin America, or Any RegionWork Location : REMOTEType of Contract : Independent ContractorCompany/Client OverviewThe company is a performance marketing agency specializing in paid social campaigns across Facebook, Instagram, Pinterest, TikTok, and Snapchat. Our team partners with e-commerce and lead generation brands to help them scale profitably through strategic media buying, creative optimization, and transparent client communication.We are seeking a polished and proactive Executive Assistant to support our Founder, and our growing leadership team. This role is replacing our current EA, who is moving into a Director of Operations position. You’ll be stepping into a well-structured environment with clear expectations and opportunities to grow as the company expands.Duties And ResponsibilitiesThe Executive Assistant will play a critical role in maintaining smooth day-to-day operations, supporting both internal workflow and external client communications. This position requires exceptional organizational skills, strong English proficiency, and the ability to represent Spotlight Social professionally in client-facing settings.You’ll manage the Founder’s schedule, oversee email and calendar organization, take notes and track action items during meetings, and help ensure clients receive timely updates and reports each week. You’ll also work closely with our Director of Operations to improve systems and processes as the business scales.Executive SupportManage the founder’s calendar, inbox, and daily priorities.Handle scheduling, reminders, and follow-ups.Prepare meeting notes, action items, and task lists.Join client calls to take notes and manage next steps.Support the Creative Director and Graphic Designer with workflow coordination.Client InteractionAttend client meetings (mainly as an observer/note-taker).Handle small client communication tasks (e.g., scheduling follow-ups or sending recaps).Administrative OperationsManage and organize documents, folders, and shared drives.Update and track tasks in ClickUp (primary project management tool).Work within Google Workspace for day-to-day admin.Minimum RequirementsLanguage requirement: Excellent English Communication Skills (neutral accent)Education: Bachelor's Degree (ideally)Experience: 3+ years of related experience Excellent spoken and written English with a clear, professional presentation (minimal accent required)Confident communicator capable of representing the company on client-facing callsMinimum 3 years of experience as an Executive Assistant, Operations Coordinator, Client Success, or similar support roleStrong attention to detail, organization, and follow-throughProven ability to work independently and think criticallyTech-savvy with experience using:Slack (communication)PipeDrive (CRM and task tracking) preferredZoom (meetings and client calls)Google Workspace (Docs, Sheets, Calendar, Gmail)ClickUp experience requiredExperience preparing reports and managing client communications preferred