Executive Assistant & Office Manager (Singapore)

Job Title: Executive Assistant & Office Manager (Singapore)Location: Singapore (Onsite)Experience Required: Minimum 4 yearsReporting To: Founding TeamAbout TazapayTazapay is a Singapore-based fintech company revolutionizing cross-border payments and escrow solutions for businesses across Asia and beyond. Our platform enables secure, compliant, and transparent financial transactions, helping businesses expand globally with confidence. Backed by leading investors, Tazapay partners with global banks, payment processors, and regulators to provide trusted financial infrastructure for the digital economy.We are a dynamic and fast-growing company where innovation, integrity, and collaboration drive everything we do.Role OverviewThe Executive Assistant & Office Manager will play a pivotal role in supporting the founding team and ensuring smooth day-to-day operations of the Singapore office. The role requires a highly organized and proactive individual capable of managing executive schedules, office administration, and light paralegal work related to documentation, licensing, and corporate governance.This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and can handle multiple responsibilities with discretion, efficiency, and attention to detail.Key Responsibilities Executive AssistanceManage complex calendars and coordinate meetings, appointments, and travel itineraries for the founding team.Prepare meeting briefs, presentations, and post-meeting follow-ups.Act as a liaison between the founding team and internal/external stakeholders.Maintain confidentiality and handle sensitive information with discretion. Office ManagementOversee day-to-day office operations and ensure a professional working environment.Manage vendors, suppliers, and service providers.Oversee procurement, office supplies, and facility maintenance.Support onboarding/offboarding processes and coordinate team events or meetings.Ensure compliance with company policies and operational best practices.Support organisation of company events for clients and partners including vendor management, set up, guest management etc Legal Administrative SupportAssist in preparing, organizing, and maintaining corporate and legal documents.Coordinate notarization, execution, and filing of documents related to payment partners, licensing, and other regulatory requirements.Schedule and organize board meetings, including agenda preparation, minute-taking, and circulation of meeting materials.Liaise with external counsel, regulators, and partners as needed.RequirementsBachelor’s degree or equivalent qualification.Minimum of 4 years of experience as an Executive Assistant, Office Manager, or in a paralegal/administrative role, preferably within financial services, fintech, or a fast-paced startup environment.Strong organizational, multitasking, and communication skills.High level of professionalism, confidentiality, and attention to detail.Proficiency in Google Workspace, Microsoft Office, and other productivity tools.Must be based in Singapore and eligible to work in Singapore.Attributes for SuccessSelf-starter with a proactive and problem-solving mindset.Ability to manage multiple priorities and tight deadlines.Strong interpersonal skills and ability to interact effectively with senior stakeholders.Adaptable, dependable, and committed to operational excellence.