Executive Assistant, Private Equity, Direct Investments Group - China

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 offices around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.Private Equity (PE)GIC has one of the largest and most diverse private equity portfolios globally, with an extensive network of over 100 active relationships with global fund managers, and direct investments in more than 1,000 companies worldwide. Our investments span across the Americas, Europe, and Asia-Pacific, covering a diverse range of sectors, including Technology, Healthcare, Financial services, Business Services, Consumer, Industrials, and Sustainable Energy. GIC PE also invests across the capital structure, including equity, senior and junior debt, as well as in secondary PE deals, restructuring, opportunistic credit, and special situations.Direct Investments Group, ChinaThe Direct Investment strategy focuses on direct minority growth investments, as well as buyouts alongside GIC’s fund managers.We are looking for a suitable candidate to join our team as an Executive Assistant.What will you do as an Executive Assistant?Provide secretariat and administrative duties to a team of investment professionalsManage schedule, arrange and coordinate internal (e.g. team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applicationsOrganize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)Keep track of correspondences and ensure proper maintenance of recordsOrganize and maintain electronic files (via Enterprise Document Management System/EDMS), support the office manager in corporate functions (IT, internal audit, security, etc.)Track and maintain staff welfare expense, claims and reimbursementsProvide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing)Work closely with executive assistants internally and externally across departments to coordinate team activities such as welcome and farewell sessions, year-end department gatherings and eventsWhat qualifications or skills should you possess in this role?Minimum 5 to 7 years of relevant experience in supporting secretarial and administrative support to a team of professionalsHigh learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task managementGood communication (written and verbal), interpersonal and organizational skillsGood general knowledge of IT equipment and usage, Word, PowerPoint, Excel & OutlookExperience in or strong knowledge of the asset management or finance industry is an added advantageFlexibility at GICAt GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.GIC is an equal opportunity employerGIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.Learn more about our Private Equity Department here: https://gic.careers/group/private-equity/Our PRIME ValuesGIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.