Executive Assistant

Job DescriptionWhat will you do?Act as the key contact for the executive that you will be supporting.Document technical meeting minutes and maintain action items.Manage team moves and changes in workday including vacation tracking and absence managementManagement of compliance reporting tasks such as overdue staff training, expenses, etceteraManage and maintain the executive calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are providedAct as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon returnFor multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheetsCoordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive teamSupport in the organization of quarterly town halls, employee recognition celebrations, and other team eventsMaintain global distribution list and distributes group-wide communicationsRaise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organizationMust-have2-5 years’ experience in office administration and providing support to senior-level management or relevant experienceStrong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organizationAbility to thrive in a collaborative environment with a strong capability to prioritize activities.Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirementsAbility to work efficiently and accurately with minimal supervisionProficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance providedStrong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skillsExcellent written communication skillsNice-to-haveAbility to anticipate needs, be resilient in challenging situations and persevere to get the job doneProfessionalism, initiative, enthusiasm, energy, and a sense of urgencyFinancial industry Executive Admin experienceJob SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:16 YORK ST:TORONTOCity:TorontoCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:TECHNOLOGY AND OPERATIONSJob Type:RegularPay Type:SalariedPosted Date:2025-10-16Application Deadline:2025-10-30Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveInclusion and Equal Opportunity EmploymentAt RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com