Executive Assistant

Applications are invited for the positions of Executive Assistant, Grade 2 in the Legal and Corporate Affairs Department at Sagicor Financial Company Ltd.Job SummaryTheExecutive Assistant provides comprehensive administrative support to the Executive Vice President, General Counsel and Corporate Secretary and the Legal, Compliance and Corporate Secretarial Department of Sagicor Financial Company Ltd. Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the Sagicor Financial Group. KEY DUTIES AND RESPONSIBILITIES: Performs general administrative and clerical tasks, including preparing routine letters and memoranda; settling draft correspondence; preparing legal documents for execution/signature; maintaining an electronic filing system; compiling the department’s vacation roster; arranging for the settlement of invoices; tracking departmental expenses; ordering stationery and maintaining inventory.Serves as the first point of contact for the Executive Vice President, General Counsel and Corporate Secretary and assists with scheduling and management of Executive Vice President, General Counsel and Corporate Secretary’s schedule in respect of meetings.Receives and organises large amounts of information coherently and in a timely fashion to maximise its utility.Assists in responding to shareholder queries and prepares shareholders’ register prior to annual and extraordinary shareholders’ meeting.Assists with preparing various logs relating to shareholders’ matters.Assists with the completion of statutory tasks, including preparing notices of change of directors and officers and annual returns.Assists with the distribution of Board meeting packages and Board communication.Assists with minute-taking for various committee and Board meetings.Reviews website quarterly and following ad hoc corporate changes and events and recommends updates and corrections as necessary.Handles calendar bookings for the board room and executive dining room and prepares boardroom for directors’ meetingsOrganises and maintains library, including keeping loose-leaf legal publications and laws and subsidiary legislation up to date.Keeps the Legal Department's business continuity plan up to date.Supports projects as needed for the Executive Vice President, General Counsel and Corporate Secretary and department.Performs any other duties as assigned. KNOWLEDGE & SKILLS REQUIRED Education/Experience: Associate Degree in Law or two Advanced Level subjects or certification as a Professional Secretary.A minimum of 5 years' experience in a corporate services department or similar work environment.Strong computer skills, including mastery of Microsoft Word, Excel, PowerPoint and Adobe Acrobat Professional.Strong interpersonal, written and oral communication skills and the ability to work both independently and as part of a team.Strong organizational and time management skills including the ability to effectively prioritize work assignments, multi-task and handle changing priorities while maintaining high standards of accuracy, composure and professionalism.A high level of attention to detail.Knowledge of board portals would be an asset.Previous experience in a financial services environment would be an asset.Deadline for submission is November 13th, 2025.