Executive Assistant to CEO

About FlamingoFlamingo is an award-winning body, hair, and care brand delivering high-performance, thoughtfully designed products at an accessible price. Since launching in 2018, we’ve become the #3 player in women’s shave in the U.S. and expanded our assortment to offer products for every routine: razors, wax steps for face and body, shave gel, and body lotion. Our products and campaigns have been covered by Vogue, Vanity Fair, Elle, and InStyle, and we’ve won major beauty accolades from Allure and Essence. With a mission to empower women, Flamingo is committed to partnering with nonprofit partners working to help women and girls build healthy relationships with their bodies and has helped connect over 200K people to quality mental health and wellbeing resources.Flamingo is part of Mammoth Brands, the modern CPG company behind category-leading brands Harry’s, Flamingo, Lume, and Mando. Driven by a mission to “Create Things People Like More,” the company is creating a new model—and home—for brands, founders, and talent looking to solve unmet needs, improve peoples’ lives and ultimately change the status quo. Even as we grow, we take extra care to maintain the small, scrappy, entrepreneurial culture that helped to get us where we are today: a company that people like more, that better serves its customers, employees, and community. Mammoth Brands is committed to making a positive impact and donated over $20 million through our network of nonprofit partners to date.The TeamYou will directly work with John Butcher, CEO of the business unit that encompasses Harry’s, Flamingo, Lume, and Mando, and the fast paced, highly dynamic and growing commercial organization he leads. This includes John’s executive team who is responsible for the Harry’s, Flamingo, Lume, and Mando businesses. Because John interacts with almost everyone at Mammoth Brands, so, too, will his Executive Assistant -- in many ways you will be an ambassador to John and the company, constantly interacting with all of our most important internal and external partners. You’ll be an essential partner to John and his Chief of Staff and an active member of the Mammoth Brands EA community.About The RoleThe Executive Assistant will serve as a crucial partner to John. From handling John’s calendar and travel to running special projects over time, this highly organized, endlessly resourceful person will ensure that John’s life operates effectively – at work or at home. The EA role is one that doesn’t always neatly fit within the 9-6 day, so we’re looking for a go-getter who’s eager to be flexible and available, even outside traditional working hours. Because the role (and our exec team) is so dynamic, this person must possess strong business judgment and communication skills needed to interact with a variety of people and job functions, internally and externally. Our ideal candidate is someone who is excited to grow with our company and build a trusted, long-term partnership with the CEO for years to come.What You Will AccomplishExpertly manage day-to-day scheduling, coordination, and meeting logistics, providing best in class support to John throughout his often back-to-back days; often with little oversight and making judgements based on known priorities of the businessAnticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem solvingCoordinate intuitive travel itineraries for John’s (often complex) trips in the US and abroadEnsure John is prepared for professional meetings and personal and professional events, by soliciting agendas, drafting prep docs, creating itineraries, making reservations, printing material, and going above and beyond to ensure effective preparationConceptualize, plan, and execute complex, large-scale leadership offsites that John sponsorsManage all aspects of event planning and coordination for the above including venue selection, contract negotiation and vendor management, budgeting, attendee coordination, communications and day-of executionOwn John’s expense reports and ensuring approvals are completed on time each monthBe an active member of the broader EA community at Mammoth Brands, attending monthly meetings, contributing to best practices and knowledge sharing, and assisting with back-up coverageAssist with occasional, light-touch support for his family in a professional capacityInteract regularly and form relationships with executives and colleagues across various teams, with John’s family and close personal network, and with external partners such as investors, consultants, and our Advisory BoardBe a positive ambassador by consistently acting in a way that leaves people with a positive perception of the company while truly embodying our valuesThis Should Describe YouYou have 4-6 years of professional experience: and you have interest in continuing to grow as an Executive AssistantYou’re exceptionally detail oriented: You are a perfectionist who never lets anything fall through the cracks. You close every loop, spot every error, and look around corners to make sure every detail is perfect.You possess foresight: If you had a superpower, it would be the ability to see (and plan) around corners; you’re proactive. You know there’s a problem – and you know how to fix it – before anyone else. When you finish a task, you ask yourself what else could make the outcome even better - planning for every scenario and leaving no stone unturned.You’re an excellent communicator: You can communicate nuance effectively to anyone, modifying your tone based on whom you’re speaking to. Regardless if it's an email, a phone call, or in person, you get things done by clearly and professionally expressing yourself.You’re open to giving and receiving feedback: Feedback is core to Mammoth Brands values. You lead with kindness and proactively offer, listen, and have direct dialogue daily to improve yourself, your team, and the company. You also receive feedback with curiosity - seeking to understand other perspectives, and incorporate feedback and input into your work moving forward.You’re resilient: in the face of challenges and obstacles, you remain steady and agile, energized to solve any problem. When you are stuck, you collect yourself, define the problem, and find the right support to help you out. There’s no sticky situation that you can’t wiggle your way out of, always coming to the table with solutions.You’re a pro at multitasking: You have the ability to manage multiple initiatives and projects at the same time and can easily context switch and redirect attention based on shifting priorities.You’re hardworking: You are endlessly reliable, credible, and consistent in your ability to produce the highest quality work, even outside the confines of a 9-5 job when it's vital. Everyone counts on you all the time, and you always come through. Whether it’s coordinating on-site catering, or executing a large-scale event, you’re down for anything, big or small.You exercise good judgment: You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared; you help to put out, rather than flame, rumors and gossip.You’re a people person: You’re curious about people, energized by forming relationships, getting to know people, and working with and through them. Here's Who You'll Work WithReporting to John’s Chief of Staff and directly supporting John ButcherYou’ll work with John’s leadership team, in close partnership with partners from across the companyBenefits And PerksMedical, dental, and vision coverage401k matchEquity in Mammoth Brands Flexible time off and working hoursWellness and L&D stipends4 weeks sabbatical after 5 years, 6 weeks after 10 years, and 8 weeks after 15 years 20 fully paid weeks off for parents who give birth, or 16 fully paid weeks off for all other paths to parenthoodFun IRL and virtual events including happy hours, team building events, and parties on our rooftopFree products from all of our brandsThe Mammoth Brands' working model is in-office Tuesday, Wednesday, and Thursday. Our beautiful 70,000 square foot SoHo office is decked out with bagels on Wednesdays and lunch on Thursdays, and fully stocked kitchens with snacks, coffee, and drinks everyday. Can’t forget the free products and the opportunity to have some meetings without Zoom!We can’t quantify all of the intangible things we think you’ll love about working at Mammoth Brands, like the exciting challenges we tackle, the smart and humble team you’ll get to work with, and our supportive and inclusive culture. That said, our salary ranges are based on paying competitively for our size and industry, and are one part of our total rewards package, which also includes a comprehensive set of benefits and our equity program. The base salary hiring range for this position is $95,000-$120,000, but the final compensation offer will ultimately be based on the candidate’s location, skill level and experience. Mammoth Brands is committed to bringing together individuals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together.Mammoth Brands is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals. We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, creed, national origin, religion, sex (including pregnancy, childbirth and related medical conditions), parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, domestic violence victim status, arrest/conviction record, sexual or reproductive health decisions, caregiver status, credit history immigration status, unemployment status, traits historically associated with race, including but not limited to hair texture and protective hairstyles or any other status protected under applicable federal, state and local laws. Mammoth Brands' commitment to providing equal employment opportunities extends to all aspects of employment, including job assignment, compensation, discipline and access to benefits and training.We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.