Executive Assistant to the CIO

Position InformationAs Executive Assistant to the Associate Vice Chancellor and CIO, this position functions with a high degree of autonomy and is responsible for establishing and maintaining a professional and cooperative working environment within the CIO's office and abides by or enforces policies and procedures to achieve maximum efficiency. Provides executive-level programmatic, analytical, and administrative support on a wide range of issues, projects, programs, and on matters of importance to Information Technology Solutions (ITS). Operates with a high level of confidentiality, discretion and diplomacy when interacting with UCR consituents including ITS Leadership and staff. The incumbent will work collaboratively with internal and external constituents including, faculty, staff, students, and vendors. Has a thorough understanding of the CIO's priorities and expectations and takes these into account in coordinating the CIO's schedule. Manages the CIO's calendar and assures that the CIO is fully briefed and has all relevant background materials for each engagement. Coordinates with other staff to clarify and arrange details of meetings. Ensures relevant materials, data, resources, information are summarized and compiled, as appropriate and applicable to a wide variety of situations and audiences. As required, prepares communications, arranges meetings/travel schedules, oversees special projects (such as ITS event planning) and the review of hardware and software purchases made UCR organizations other than ITS. This position will develop and distribute agendas, prepare presentations on behalf of the CIO, attend meetings, take minutes/record highlights and tracks action items, and initiate follow-up as necessary. Maintains electronic and hard copy filing systems for easy retrieval. This position is classified as on-site. The full salary range for the Executive Assistant is $74,384.25 - $108,710.47 annually. However, the expected pay scale for this position is up to $96,535.76 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.RequirementsEducational RequirementsDegreeBachelor's degree in related area and/or equivalent experience/training.RequirementRequiredExperience RequirementsExperience4-7 years of related experience.RequirementMinimum RequirementsStrong service orientation.Ability to use high-level discretion and maintain a high level of confidentiality.Advising and counseling skillsStrong skills to communicate with all levels of staff, faculty, students, and external constituencies, both verbally and in writing.Solid analytical/problem-solving skills with the ability to research and synthesize dataFamiliarity with the organization's processes, protocols, and procedures.Ability to multi-task with demanding time frames.Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.Thorough knowledge of common organization-specific and other computer application programs, including Google Workspace suite (Google Drive, Docs, Slides, etc.).Ability to manage small to mid-level projects.Experience preparing and distributing agendas and writing detailed meeting minutes.Preferred QualificationsKnowledge of federal regulations such as FERPA.Strong familiarity with UCR Business and Finance Bulletin G-28 (Travel) and UCR Travel Policy (900-20) as well as Business and Finance Bulletin G-79 (Entertainment) and UCR Entertainment Policy 200-44.Proficiency using Workfront for project managementPossesses exceptional attention to detail, with the ability to meticulously review documents, analyze data, and catch errors to ensure all work outputs are accurate, complete, and of the highest quality.Additional InformationIn the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.For information about our generous employee benefits package, visit: Employee Benefits OverviewJob Description DetailsDepartment Custom ScopeAs Executive Assistant to the Associate Vice Chancellor and CIO, this position functions with a high degree of autonomy and is responsible for establishing and maintaining a professional and cooperative working environment within the CIO's office and abides by or enforces policies and procedures to achieve maximum efficiency. Provides executive-level programmatic, analytical, and administrative support on a wide range of issues, projects, programs, and on matters of importance to Information Technology Solutions (ITS). Operates with a high level of confidentiality, discretion and diplomacy when interacting with UCR consituents including ITS Leadership and staff. The incumbent will work collaboratively with internal and external constituents including, faculty, staff, students, and vendors. Has a thorough understanding of the CIO's priorities and expectations and takes these into account in coordinating the CIO's schedule. Manages the CIO's calendar and assures that the CIO is fully briefed and has all relevant background materials for each engagement. Coordinates with other staff to clarify and arrange details of meetings. Ensures relevant materials, data, resources, information are summarized and compiled, as appropriate and applicable to a wide variety of situations and audiences. As required, prepares communications, arranges meetings/travel schedules, oversees special projects (such as ITS event planning) and the review of hardware and software purchases made UCR organizations other than ITS. This position will develop and distribute agendas, prepare presentations on behalf of the CIO, attend meetings, take minutes/record highlights and tracks action items, and initiate follow-up as necessary. Maintains electronic and hard copy filing systems for easy retrieval.