Executive Assistant

Executive Assistant to Chief Legal Officer and General CounselTotal Compensation 100,000-110,000+ Immediate Full Benefits+ Terrific Bonus+ 3 Weeks Vacation+ 5 Personal Days+ Terrific Pension Plan+ Transportation Allowance + Great Employee Perks!The office is located a 5-minute walk from Union Station and it is a hybrid role that requires 2 days a week in the office. The OPPORTUNITY: Our client has a global reach with clients and partners and is seeking an Executive Assistant to support a busy Chief Legal Officer and Corporate Secretary as well as provide ad hoc support to two SVPs on the legal team.

This Executive is looking for a long-term partnership with the EA and the team knows the true value that an EA can provide. In this role you will be responsible for complex calendar management as well as provide a high level of administrative support which includes managing travel, file management, coordination of Board and Committee meetings, prepare correspondence, reports and legal documents etc. The successful candidate will possess drive, initiative and a passion to contribute to the success of the Chief Legal Officer/legal team and the organization.

If you are an individual who enjoys working in a dynamic and collaborative environment, then we want to hear from you!!Responsibilities: Manages a complex and constantly changing calendar. Uses judgement and discretion for all matters. Organizes daily priorities within a busy calendar and arranges meeting material in a manner that sets the Executive up for successCoordinates national and international meetings/conferences and arranges travel (flights, hotel, car service and provides a detailed agenda). Acts a point of contact for Board Members and supports the Board administratively on an ad hoc basis.

Arranges Board and Committee meetingsOrganizes internal and external meetings, creates agendas and prioritizes action items. Prepares correspondence and drafts a variety of communications. Prepares, proofreads and formats internal and external correspondence, presentations, reports using Microsoft Office. Plans and coordinates events (meetings, conferences and external events). Supports the team on management of third party vendors (set up, ensuring invoices are processed etc. )Enjoys a collaborative environment that fosters development and growth. Assists with a variety of ad hoc projects. Qualifications:

Minimum of 6+ years of executive support experience required for an inhouse legal department of experience working at a law firm is preferredStrong proficiency in Microsoft Outlook, Word, Excel and PowerPointExcellent communication skills (verbal and written)Ability to build and maintain multiple relationships with internal and external stakeholdersAbility to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential informationAbility to work productively both independently and as part of a teamEnjoys an environment that is energized by employees that want to make a difference