Executive Associate

At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work.We are seeking a highly skilled, confidential, and proactive Executive Associate. This is not just a scheduling job—it's an opportunity to become the executive's trusted right hand and strategic partner.Who You Are:An Exceptional Proactive Problem-Solver: You anticipate needs before they're articulated and troubleshoot issues with discretion and speed.Hyper-Organized and Detail-Oriented: Your calendaring, travel logistics, and document management are flawless.A Master Communicator: You interact professionally and effectively with stakeholders at all levels, both internally and externally.Tech-Savvy: Proficient with executive-level productivity suites (e.g., Google Workspace, Microsoft Office) and capable of managing various digital tools and interfaces.Unflappable Under Pressure: You handle ambiguity and sudden changes in priority with grace and composure.What You'll Do:Executive Management: Take full ownership of the executive's professional calendar, email, and meeting preparation, ensuring they are always on time and fully briefed.Complex Travel Planning: Coordinate detailed domestic and international travel itineraries, including flights, accommodations, ground transport, and necessary documentation.Confidential Support: Handle sensitive correspondence with absolute confidentiality and discretion.Project and Task Tracking: Monitor key deliverables and follow up on behalf of the executive to ensure smooth execution of strategic initiatives.Culture Ambassador: Act as a professional, warm, and effective representative of the executive's office.Requirements:5+ years of experience supporting a Senior ExecutiveProven track record as an Executive Associate forAbility to be highly responsive and flexible to demanding schedules.Apply Today !