Executive / Management Executive (Main Office/ PSOD)

[What the role is]Responsibilities: Manage and support the daily administrative function and PSOD's office operations. Ensure that office equipment, office supplies, pantry and facilities are well maintained and in working condition. Procurement of goods and services includes preparing of requirements specifications, calling & award of quotation/tender, contract management & etc and ensure timely renewal of contracts. Manage leasing/contract, printers, utilities, telecommunication subscriptions, invoices & billing and follow up with service providers on any issue. Collate and manage fixed assets assigned to each Department, stock-taking and disposal. Manage the cleaning services contract and conduct monthly inspection with the cleaning Contractor. Arrange and supervise the office maintenance & servicing and improvement works includes repairs, rectification works & etc carried out by the Contractors. Liaise with building manager/Landlord on any facilities/building matters. Contribute to the planning and execution of office configuration, renovation works & building projects etc. Ensure workplace safety is maintained, plan and involve in / conduct of fire drill / office evacuation / emergency exercise for PSOD office. Any other duties assigned by supervisor, or HOD.Requirements: Any related diploma in administration, facilities/building management, or a related field. At least 5 years of relevant experience in office administration, facilities/building management, contract management. Familiarity with Government Procurement requirements, fire safety standards / regulations and sustainability will be advantageous. Able to work independently with good time management and able to multi-task. Resourceful and proactive in problem solving. Hands-on and operations-minded attitude Able and willing to work after office hours and on weekends attending to maintenance/facilities work when require.[What you will be working on]as above[What we are looking for]as above