Executive Office Lead

Role: Executive Office Lead to the CEOLocation: Singapore (Hybrid: 2–3 days in-office)Reports to: CEO & FounderType: Full-time | Generous compensation packageAbout UsWe are a world-class executive coaching and leadership advisory firm serving C-Suite leaders at Global Fortune 250 companies. Our work is high-stakes, confidential, and exacting. We operate as a lean, high-performing team that prizes excellence, ownership, and a hospitality-grade standard of service.The OpportunityWe are seeking an Executive Office Lead to serve as the CEO’s strategic right hand, bringing the judgment of a Chief of Staff and the precision of a top-tier Executive Assistant. You will navigate seamlessly between strategy and execution: securing high-stakes meetings, refining keynote materials, preparing media engagements, and coordinating confidential coaching programs. This is a high-trust, senior-facing role that demands gravitas, discretion, and impeccable execution. You will deploy the CEO’s time as a strategic asset, orchestrate complex global calendars, and communicate with clarity and warmth across C-suite stakeholders. Candidates who operate two steps ahead, creating structure amid complexity and establishing calm, steady momentum in a fast-moving environment, will excel in this role.What You’ll DoTime & Priority LeadershipOwn the CEO’s calendar end-to-end: protect focus time, navigate competing priorities, and orchestrate multi-party, multi-time-zone meetings with C-Suite offices.Prepare concise briefs (context, objectives, decisions, stakeholders) so every meeting is purposeful and on-target.Executive Liaison and GatekeepingServe as the diplomatic first point of contact for requests on the CEO’s time, striking a balance between accessibility and impact.Draft and refine client-facing and internal communications in the CEO’s tone, which is clear, warm, and of high standard.Operational ExcellenceBuild repeatable systems around client onboarding, recurring engagements, speaking events, and international travel.Anticipate shifts and manage changes in real time, proactively communicating updates and next steps.Quality & ConfidentialityUphold white-glove service standards across every touchpoint; protect sensitive information with impeccable discretion.Ensure documents, assets, and records are properly organised, labelled, and accessible to the right people.Who You AreExecutive presence: Poised, tactful, and confident when interacting with senior stakeholders and their offices.Owner mindset: Biased to action, detail-obsessed, and relentlessly reliable; you create clarity and momentum.Strategic + hands-on: Comfortable zooming out to set priorities and zooming in to execute flawlessly.Elite communicator: Concise writer and polished speaker; you tailor tone for boardrooms, clients, and internal teams.Calm under pressure: Excellent judgment, urgency without panic, and a solutions-first attitude.High-output, always evolving: You do the work at a championship level and obsess (constructively) about getting 1% better every day.Preferred backgroundAt least five years in roles such as Executive Office Lead, Senior EA to Founder/CEO, Chief of Staff (boutique firm), or Executive Office/Business Manager.Experience in high-touch, fast-paced environments (professional services, leadership advisory, family office environment, five-star hospitality experience, investment, luxury hospitality, or boutique consultancy).Singapore-based with excellent written and spoken English; comfortable working across global time zones.Why JoinWork directly with a globally respected CEO and Hall of Fame-level speaker and coach.Operate at the highest levels of business with Global Fortune 250 leaders.Join a small, values-driven team where your standards, ideas, and impact matter.Competitive salary, bonus incentives, generous leave, hybrid working, and professional development support.