Executive/Senior Executive, Venue Operations (OCBC Aquatic Centre) 1 year contract

At Kallang Alive Sport Management (KASM), we value you and believe everyone plays an important role in the success of the Singapore Sports Hub. You will be part of a dynamic team to ensure venues in the Sports Hub are logistically ready to host a wide spectrum of sports, entertainment and lifestyle events. We are seeking Executive, Venue Operations who is part of the OCBC Aquatic Centre team to support the establishment, day-to-day and event operations of the leading sports and leisure facilities. You will report to the Manager and work closely with stakeholders, partners and the community at large, the successful candidate will work closely with management to deliver the operations. You will provide administrative support to the Manager in preparing reports, statistical data, and other correspondence.Roles & ResponsibilitiesResponds to inquiries and requests via phone, email, and in person regarding venue operationsAssists Manager in preparing reports, statistical data, and correspondence, and maintains files and recordsManages calendar, schedules meetings, and provides administrative supportPrepares agendas, minutes, and records of meetings when requiredOperates standard office equipment such as copiers, computer keyboard, calculators, printers, fax, sorters, collators, canner and other common to an administrate environmentAssists in budget preparation and fiscal/financial record keepingResponsible for assisting with the preparation and maintenance of official records and coordination of responses to requestWork with the Managers and Executives to administer all required processesOrganizes and maintains accurate records and documentationMaintain accurate documentation of all actions, contracts, correspondence, research and more relating to the OCBC Aquatic CentreSchedule meetings as neededReceive inquires and obtain and communicate responses in a timely mannerImproves operational procedures, conducts surveys, and makes recommendations for improvementWork event days as required and ensure proper supervision of all events and activities scheduled at the OCBC Aquatic CentreSupport the production of Concept of Operations/Venue Handbooks through research, partner coordination, and administrationAssist in the management of sport equipment and various inventoryCo-ordinate and supervise day to day frontline staff as requiredFacilitate daily venue operations and public sessions at the venue as requiredHave an excellent knowledge of the venue and provide site information to clients, customers and staff as neededMonitor venue performance and operations, produce reports as required by management or clientsPrepare documentation and information for staff, management, promoters and clients to enable them to effectively service all client groups entering the Singapore Sports HubSupport programming at OCBC Aquatic CentreEnsures adherence to health and safety policiesAssist and manage events or functional areas where necessaryQualificationsDiploma or better from an accredited college. Preferably in Events management or a related field but not essentialAdditional industry specific designations preferredMinimum of two (2) years’ experience in the sports and leisure industry seen as an advantagePossess valid First Aid and AED Certification will be advantageousRequirementsShift work required. Unique morning/evening and weekend hours will be required at various times.Other duties and responsibilities as assigned.InformationIf you are facing issues submitting your application through Linkedln, please email us your resume at recruit@sportshub.com.sg. with the job title. Only shortlisted candidates will be notified.Position available for 1-year contract roleThe level of appointment will depend on the qualifications and experience of the candidate.For more information on Kallang Alive Sport Management, refer to www.sportshub.com.sg