Executive Support Manager

Purpose & Overall Job SummaryWe are seeking an experienced Executive Assistant to provide comprehensive and strategic support to the Managing Director of Emerging Markets.This role sits at the center of a vibrant, fast-paced, and multicultural region. You will anticipate needs, manage sensitive information with discretion, and represent the Managing Director with professionalism and integrity. Acting as a trusted partner, you will enable the MD to focus on strategic priorities while ensuring that every interaction and engagement reflects the excellence and values of adidas Emerging Markets.Key Responsibilities Calendar & MD Priorities Management Full ownership of the MD’s calendar across local, regional and Global engagementsAnticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar prioritiesFacilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholdersOptimize time management of MD with complex time zonesTravel & Logistics (T&E) Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)Coordinate itineraries and logistics for internal visitors and ensure seamless executionTrack travel budgets, negotiate with vendors, and ensure cost-effectivenessComprehensive understanding of Travel Policy and ExpensesPromote sustainable and responsible travel practices across all Emerging MarketsStrong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency Administrative & Confidential Support Handle sensitive and confidential information with the utmost discretion and professionalismDraft, edit, and review correspondence, presentations, and internal/external communications on behalf of MDMaintain and update MDs databases, reports, and documentation with accuracyProvide PA support to MD ensuring seamless coordination between professional and personal commitmentsStakeholder & Office Coordination Serve as the central liaison between the MD and all functional, market and Global leaders Coordinate external meetings and follow-ups with key partners and stakeholders Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needsLead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging MarketsFacilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives. Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangementsStrong interpersonal and communication skills, fostering collaboration and alignment across diverse teamsSkilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external VIP Visits & Event Management Coordinate high-level visits and internal events, managing agendas, logistics, and participant experienceLiaise with venues, suppliers, and partners to ensure smooth execution of events.Work closely with NTP, legal and events management team for compliance delivery on all eventsProject lead and manage end to end operations for MD offsites and conferencesExpense Management Manage Concur claims and related expense processes with accuracy and timeliness Comprehensive understanding and execution of T&E Policy Anticipation & Agility Anticipate needs, flag issues early, and bring solutions before problems arise Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partnerManagerial ResponsibilitiesSupport performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of successionCoordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvementsFacilitate clear and consistent communication within the EA Community across all markets Key RelationshipsManaging Director Emerging Markets Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)Emerging Markets General ManagersEmerging Markets Executive Assistants Community Global Board assistants and other Global BU EAsExternal client stakeholders Vendor managements and relations Profile, Skills And AbilitiesProven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environmentStrong leadership and project management skillsExceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneouslyExcellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindsetProven ability to build trust and alignment across diverse teams and regionsHigh degree of discretion, professionalism, and integrity in handling confidential informationStrong problem-solving and decision-making abilities, demonstrating a proactive “can-do” attitude.Skilled in stakeholder coordination, networking, and relationship managementProven ability to streamline administrative processes and drive operational efficiencyTechnically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.Emotionally intelligent and a strong team spiritPrevious experience working across complex time zones or within the travel industry is a plusFluent in English; additional languages are an advantage.Qualifications5 years+ experience supporting C-level or senior leadership Bachelor’s degree minimum Experience working in Emerging Markets Countries is a plus.adidas celebrates diversity, supports inclusiveness and encourages individual expression in our workplace. We do not tolerate the harassment or discrimination toward any of our applicants or employees. We are an equal opportunity employer.