Executive / Virtual Assistant - 40327466040

Position : Executive / Virtual AssistantWork Hours (Client) : Monday to Friday - 8am - 5pm PST Full-timePay Range : $1000 - $2000 USD/month (varies based on skill set and experience level)Location of Search : South AfricaWork Location : REMOTERole OverviewWe are seeking a highly organized, proactive Executive Assistant to support a busy executive coach and founder based in California. This role blends professional and personal assistance, providing the right candidate with a dynamic, varied, and rewarding workload. You will be instrumental in helping streamline operations, manage communications, and free up time for strategic growth.Duties And ResponsibilitiesAdministrative & Organizational SupportManage calendar, schedule meetings, and coordinate client appointmentsPrioritize and respond to emails, ensuring nothing critical is missedOrganize files, documents, and resources across Google Drive and other platformsAssist with research, data consolidation, and summarization of key insightsSupport invoicing and payment tracking (approx. a dozen invoices per month)Coordinate travel logistics, including flights and accommodationsPrepare briefing notes, agendas, and follow-up summaries for meetingsTrack key projects, deadlines, and deliverables to ensure everything stays on scheduleSocial Media & Content SupportAssist with LinkedIn content posting, strategy, and engagementSupport potential expansion into Instagram, Facebook, and newslettersCurate content from industry leaders for personal learning and client communicationMaintain and update client email lists and newslettersDraft and edit social media posts, newsletters, and presentations Track engagement metrics and report insights to optimize content strategyAssist in planning webinars, virtual events, and workshopsAdhoc tasksAssist with family scheduling, event coordination, and research for travel or vacationsCoordinate vendors, household maintenance, and other logistical needsProvide comprehensive support to streamline personal and professional activitiesMinimum RequirementsLanguage requirement: Excellent English Communication SkillsExperience: 5+ years of related experience4-5+ years of executive assistant or virtual assistant experienceStrong organizational skills and ability to prioritize competing tasksProficient with G Suite, Google Calendar, email tools, and AI tools (ChatGPT, Gemini, Claude)Experienced in and comfortable with social media management and content curationExcellent written and verbal English communication Trustworthy, proactive, and able to work independentlyComfortable managing both professional and personal tasksPreferred QualificationsExperience with Apple ecosystem (Mac, iPhone, Apple Notes)Familiarity with AI-based productivity tools and automationExperience with invoicing tools (e.g., Bill.com)