Facilities Assistant

Clifford Chance is a global law firm dedicated to creating advantage for their clients. Job DescriptionYou will work directly with the Office Manager and Facilities Coordinator to provide a range of services to users of the office. Not limited to:Provide day to day support for all aspects of facilities managementEnsure all equipment/technology is in working order and report when requiredEnsure a safe working environment for all floor occupantsResolve any logistical issues and escalate to Office ManagerDo floor walks and audits to ensure tidiness including ad hoc spot cleaning when requiredMonitor beverages and fruits and restock refrigerators throughout the buildingPerform basic building repairs daily, replace light bulbs and perform other regular maintenance of the premises as neededMove furniture such as desks, tables, chairs and boxesSort and distribute mail and packagesAssist new hires setting up office spaceProvide support to annual asset inventoryMaintain the archivingWork closely with receptionists (preparing meeting rooms, handling mail, etc.)Proactively deal with enquiries and requests in a timely and professional mannerEnsure that all maintenance/cleaning issues are reported to the Office Manager and logged on internal systems daily and followed up on the progressMonitor cleanliness of kitchen and toilettesEnsure that all printers are checked, and paper is restockedEnsure that all cupboards are tidyMonitor stationery supplies, requesting new stocks as per procedureKeep an accurate stock count of various consumablesLiaise with suppliersDeal with any ad hoc duties as required QualificationsExcellent organization and communication skillsHelpful and positive attitudeFluency in Dutch, French and proficiency in EnglishProficiency in the use of MS Word, MS Excel and OutlookAbility to adapt to changing priorities and work well under pressureFlexible and ability to work as part of a teamReliable and consistentAble to meet the needs of a diverse and ever-changing environmentProactive approach to improving the working environment Additional InformationEqual opportunitiesAt Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here.