Facilities Team Coordinator

Job ObjectiveTeam Coordinator – FM will be responsible for organizing and overseeing the activities of the facilities management.Roles and ResponsibilitiesPrepare and issue Local Purchase Orders (LPOs), maintain trackers, and manage supplier communication.Handle incoming calls, emails, and in-person enquiries, serving as the first point of contact for tenants and owners.Manage complaints, enquiries, parking card requests, and escalate issues when necessary.Receive, process, and upload payable invoices after obtaining required approvals.Process Fitout requests, coordinate approvals, manage documentation, and maintain records.Handle Move-In/Move-Out and Access Permit requests, verify documents, obtain approvals, and update tracking reports.Manage parking card issuance, reactivation, configuration, and troubleshooting; maintain the Parking Master List.Draft, design, and distribute community notices via Mystrata/ADDA after approval.Update owner and tenant details in Mystrata/ADDA, including changes during transfers or weekly directory updates.Maintain records and issue access cards, VIP cards, and parking remotes; coordinate with Managers and Associate Director.Investigate and resolve resident/client/tenant issues, collaborating closely with FM, MEP, and Security teams.Monitor, follow up, and close operational issues raised by building occupants.Keep owner, tenant, and supplier information updated and send building notices as required.Required experience: Bachelors in Facility Management or Business Administration or any related study.2-3 years’ experience as a Facilities Coordinator or similar role with an Owners AssociationManagement CompanyStrong knowledge of OA and Facility Management operations.Excellent communication, interpersonal skills, with the ability to build and maintainrelationships with diverse stakeholders and clients.Strategic thinking and problem-solving abilities, with a keen eye for detail and a commitmentto delivering unparalleled quality.