Finance and Administrative Specialist

Job Description:Finance and Administrative SpecialistJonas Software Remote USAThe Admin & Finance Specialist plays a critical role in ensuring smooth financial operations and administrative support across the organization. This role oversees client billing and renewals, accounts payable/receivable, vendor management, and financial reporting, while also managing office administration and internal coordination. By combining strong analytical, organizational, and problem-solving skills, the Specialist ensures accuracy, compliance, and efficiency in both finance and administrative processes. Client Billing & Account ManagementMaintain client license database and records in FieldPoint, GP, and MatterLinkManage client invoicing (contracts, add-ons, new sales, PS services)Oversee contract renewals, price increases, and notificationsEnsure compliance with tax status and billing laws AP/AR & Vendor ManagementEnter and manage AP/AR, vendor contracts, renewals, and employee expenses.Reconcile accounts (PS, 3rd party, sales, attrition).Manage concessions, credit memos, and write-offs.Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation Financial Reporting and Revenue AnalysisPrepare and maintain weekly, monthly, and quarterly reportsSupport strategic pricing and revenue analysis discussions by ensuring leadership has accurate data for decision-makingSupport forecasting reviews by compiling and analyzing data to inform financial planning Office Administration & Internal SupportManage incoming calls, emails, and mailOversee office and IT supplies, copier contracts, and postage accountsSupport company events, outings, and internal communicationsManage web access portal & software downloadsQualifications:1-2 year experience in business administration or accounting/financeFamiliarity with enterprise business systemsStrong Microsoft Office skills (especially Excel)Effective analytical skills to sort, check and verify accounting figuresStrong organizational, time management, analytical, and communication skillsExtreme attention to detailExpert problem solverGood communication skillsBusiness Unit:BECScheduled Weekly Hours:40Number of Openings Available:1Worker Type:RegularMore About Jonas Software:Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.Jonas’ vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of ‘Software for Life’ and as an ambassador for technology, product innovation, quality, and customer service.Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.