Front Office Assistant

Join ISZL as our next Front Office AssistantAt the International School of Zug and Luzern (ISZL), we’re not just another international school. We’re a vibrant, curious, and courageous learning community where over 1,200 students from 67 nationalities come together to explore, create, and grow.We're looking for a Front Office Assistant who is dedicated to creating a welcoming environment and providing exceptional support to all.This is a full-time position.The RoleAs Front Office Assistant at our Zug Campus, you will:Provide students with a point of contact Update and maintain students attendance, files and school databases to ensure accurate student detailsEnsure security procedures are followed for students’ arrivals and departures Update ISZL’s monitor displays with messages, current activities and upcoming eventsProvide general administrative support pertaining to the daily running of the Zug CampusUpdate emergency preparedness documentsPerform a variety of clerical tasks which may include scheduling and maintaining records of school activities, creating labels, photocopying, typing, data input, sorting mail, sending letters and packages, making file folders and answering emailsManage Petty Cash for the Front OfficeProvide verbal and written translations, when requiredCoordinate with the Middle School and High School OfficeDevelop positive relationships with ISZL’s community members and be a positive representative of the schoolManage ISZL’s main office email accountProduce official documents for local authorities and parents with students enrolment informationScreen telephone calls, enquiries and requests by handling and forwarding them as appropriateGreet and assist visitors, ensuring appropriate sheets are filled in and badges assignedWhat we’re looking forExcellent verbal and written communication skills in both English and German are essential (any additional language is an added value)Strong interpersonal skills and ability to communicate with a wide variety of peopleExceptional customer service and problem solvingProficiency in using standard office suites for business such as Microsoft Office and Google Workspace and demonstrated knowledge of database maintenanceEffective clerical, organisational and time-management skillsAble to maintain confidentiality at all timesQuick learner, able to use appropriate initiative, resourceful, reliable, detail-oriented and versatileEager to take on new challenges and lend a helping handAbility to manage a variety of tasks concurrently and efficiently Successful experience in working effectively as part of a teamAbility to be self-directed and work with minimal supervisionWhy ISZL?Because ISZL is more than a school. It’s a community where:Students inspire you daily. With 67 nationalities, curiosity and cultural diversity are part of every lessonInnovation matters. We champion bold ideasCollaboration is real. You’ll be part of a team that supports and challenges each other, in an environment that believes learning is a shared journeySwitzerland is your campus. Lakes, mountains, and world-class cities are all at your doorstep—balance professional impact with an incredible lifestyleGenerous holiday entitlement. 5 weeks+Insurance benefits. Paid accident insurance and long-term sicknessGenerous pension fund contributionsProfessional development. Opportunities to develop your practice. Tuition discount. At ISZL, you don’t just join a school. You join a mission to grow courageous, compassionate learners—and you get to have a lot of fun doing it. Come join us!How to applySubmit one PDF with a letter of interest and CV via the application link found in the Employment section of ISZL’s websiteKey ISZL Reference DocumentsGuiding StatementsProfessional StandardsTeaching StandardsLearning PrinciplesInclusion PolicyVisit the Employment section of ISZL’s website for more informationISZL is an equal-opportunity employerAs such, ISZL agrees to support, respect, and seek inclusion with regard to the safety and care of all community members, including potential members looking to join our school. This includes but is not limited to: age; disabilities; ethnicity; gender; gender expression; gender identity; health needs; languages spoken; marital status; mental health; national origin; political affiliation; race; religion; sex; sexual orientation, and any additional characteristic protected under Swiss law.ISZL endeavours to understand and protect the civil and human rights of all individuals, striving to maintain a high level of multicultural awareness and knowledge about all applicable laws and statutes related to non-discrimination and inclusion.Child ProtectionISZL is committed to the use of the International Task Force on Child Protection screening and assessment practices for schools for all hiring processes. ISZL takes very seriously its responsibility for safeguarding our students against abuse and neglect. All staff and other adults associated with ISZL are expected to share this commitment and to immediately report any concerns regarding a student’s safety or well-being.Powered by JazzHRb7YxU7Ng1r