Front Office Coordinator, based in Geneva 50%

Banque Internationale à Luxembourg (Suisse) SA (BIL Suisse) is a fully owned subsidiary of Banque Internationale à Luxembourg SA (BIL), the oldest private bank in the Grand Duchy. BIL Suisse is a boutique bank providing innovative wealth solutions for internationally active entrepreneurs and families, with offices in Zurich, Geneva and Lugano. The organizational structure is designed to foster quick and agile decision-making, with streamlined reporting channels. This empowers BIL Suisse to provide clients with cutting-edge solutions tailored to their evolving requirements.Your next challenge: Greeting and welcoming clients and visitors, ensuring a positive and professional first impression.Managing incoming calls: answering, screening, and transferring with professionalism and efficiency.Handling incoming and outgoing mail (including scanning, internal distribution, postage, and DHL shipments).Managing meeting rooms (reservations, preparation, coordination).Ensuring general office upkeep: maintaining supplies, monitoring the stock of beverages, fruits, and stationery, and ensuring the overall readiness of shared spaces.Managing and monitoring access badges.Handling petty cash and supporting the cash withdrawal procedure for clients in coordination with relevant departments.Supporting the organization of internal events and meetings.Providing occasional administrative support to different departments, as needed.Your skills: Relevant work experience as a receptionist or in a similar administrative or client-facing role.Education or background in the hospitality sector (e.g. hotel school, client service training, or similar) is a strong plus, reflecting strong client orientation and service standards.Proficiency in IT tools such as Outlook, Word, and Excel and ability to learn internal systems quickly.Exceptional organizational skills with the ability to multitask effectively.High work ethics, motivation, reliability, and discretion.A team-oriented mindset, coupled with flexibility, initiative, and enthusiasm.The ability to work well under pressure while maintaining a client-focused approach.Excellent verbal and written communication skills in French and English; knowledge of additional languages is an asset.This presents an exciting opportunity to become a part of our team in Switzerland and play a pivotal role in the expansion of our bank. If you are a motivated individual with a deep-seated enthusiasm for the financial sector and possess the necessary skills and qualifications, we invite you to submit your application. BIL is firmly of the opinion that diversity & inclusion contribute towards increasing the collective performance of the Bank. We are committed to creating a culture of inclusion that encourages individual development with equal opportunities for all. BIL Suisse carries the Fair-ON-Pay label and underlines thereby its lasting commitment to equal pay between women and men!