Function Head Finance & Commercial Job Band - 6

Job PurposeTo lead and direct the Commercial, Finance & Purchase functions at Project / Unit and be responsible for all necessary aspects including billing, collection, reconciliations, finance & accounts and procurement functions.Job Context & Major ChallengesJob ContextAmelia Coal Mine is located in the Main basin of Singrauli Coalfield, Singrauli District of Madhya Pradesh (~37 km from Singrauli City). The block has been allotted to THDC India Limited, a Mini Ratna Public Sector Undertaking (Joint Venture of NTPC Limited and Government of Uttar Pradesh). THDC has appointed Amelia Coal Mining Limited as their MDO. In FY2023, ACML has begun Overburden Removal and Coal Production. State of Art Technology utilized in Amelia Coal Mine is combination of shovels and dumpers and Surface Miners. Amelia Coal Mine is currently in the ramp-up phase with Peak Rated Capacity (PRC) of 5.6 Million Tonnes Per Annum. Scope of the MDO includes Access to Site, Finance, deploy HEMM, Operate and Maintain Mine, excavate and deliver coal; Construction and Maintain of Coal Handling Plant (CHP), infrastructure including Conveyor (Mine to Railway Siding), Railway Siding, Approach and Access Roads; Arrange Power Supply, Undertake Land Acquisition, R&R, obtain possession of land, procure and renew EC, FC, licenses, permits, etc.Major ChallengesSome of the major challenges includes achieve and maintain peak coal production and overburden removal, ensure safe operation, maintain coal quality, shifting of Project PDFs, facilitate land acquisition, physical possession of land, implementation of R&R policy, construction, operation and maintenance of Coal Handling Plant (CHP), Coal Conveyor and Railway Siding, compliance with statutory norms, renewal/ amendment of statutory clearances, undertake progressive mine closure, facilitate smooth operation and comply with the requirements as per terms of contract with THDC, Contractors, Sub-Contractors, etc.Key Result AreasKRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)KRA1 Planning and Budgeting Design and implement an appropriate policy framework to guide project’s decision-making and development in relation to finance & accounts, commercial and purchasePrepare annual budget and forecasts aligned to strategic plans and in accordance with guidelines of project and Group.Participate in strategic decision making and after sensitivity analysisKRA2 Controlling of Accounts Manage and maintain the financial accounting systems,Monitoring of proper keeping of books of accounts of all the expenses and incomes adhering to the standard.Oversee timely processing of vendor claims with fairness and making payment to the vendors against their claims as per the contract/ agreement.Ensuring the completion of monthly, quarterly and annual accounts in time with accuracy.KRA3 Compliance with Commercial Laws and Taxation Ensure financial and other reporting systems are maintained to the standards required by the ROC, Companies Act, Group Systems & Policies and external auditors and regulatory agenciesTo supervise and ensure adherence to Service Tax, VAT, WCT, IT etc.KRA4 Billing/ Collection & Working Capital Management Follow-up for in-situ measurement of production be completed and the joint measurement report duly signed to be available at the earliest.Monitoring the billing be completed and submitted at the earliest after obtaining of Joint Insitu Measurement Sheet.Ensuring the early collection of bills against the bills raised.Ensuring timely remittance of fund requirement to CFD and coordination for availability of fund in time with an intention to reduce holding cost of fund and get more interest income from temporary investment.KRA5 Financial Analysis, MIS & Cost Control Ensure timely preparation of Trial balance of all profit centers of the unit.Reconciliation/Cross checking of various data required for MIS.Ensuring to submit the management information reports in time.Identification of the areas of cost control and brought to the notice of COO for implementations of internal checks/controls.KRA6 Purchase & Stores Manage the purchase function of the unit including purchase processes, contracts, payments and vendor managementMonitoring the purchase and stores functions to ensure timely purchase/ procurement withcompetitive rateEnsure establishment of standard procedures establishment and ensuring zero deviation.