General Affairs Support

The Opportunity The customer is the focus of everything we do, and millions of end users rely on our products daily. We believe in the value of empowering General Affairs Support with the resources to solve critical problems for the future of our business, which is why we need you.This role will be mainly responsible for managing the whole facilities and working spaces in both MIMJ and MLJ Investments offices, where we share the meeting rooms and reception areas as well as other facilitiesPeople Leader Role: NoResponsibilitiesFacilities Management Overseeing safety protocols Managing and updating fire prevention and disaster plansFacility management. Daily correspondence and coordination with MLJ facility management team, Marunouchi building management office as well as a variety of suppliers.General Affairs SupportRunning general affairs tasks such as ordering/managing office supplies and IT devices. Supplier and visitor receptions including Manulife guests. Take in-coming calls. Working with IT Helpdesk staffAssisting Office Manager, Business Administrator and MLJ Investments staff with office eventsOther Ad-hoc tasksJob RequirementsMinimum 3 years of experience in an administrative role, preferably at global firms.A high level of organizational and multitasking abilitiesEffective communication skills, capable of interacting with a diverse range of individuals in a professional mannerProficiency in English is desirable, with the ability to handle basic email correspondence in English.Internal Guidelines About Work From HomeHybrid Model, following Manulife’s Working Better guidelines.Over Time0-40 hours/month.SalaryBased on our Work Rules, we will consider your experience, skills and knowledge when we decide the salary.Commutation allowance and Variable Incentive Bonus are paid based on our Work Rules.Working HoursStandard Working Hours: 9:00am - 5:00pm (Include 1 hour break. Flex-time system available)BenefitsSocial Insurance (Health Insurance, Employees' Pension, Unemployment Insurance, Worker's Accident Insurance), Benefit One, Training system (include Japanese lesson / English lesson), Childcare Leave/Family care Leave, Baby-sitter support program, wiwiw System (Support program for those who take Childcare Leave), Retirement Pension (only for Regular employee).Holidays/VacationsSaturdays and SundaysNational HolidaysYear-end and new year holidays (December 30, December 31, January 2 and January 3)Annual Paid HolidayFor Regular employee, other special holidays are available (e.g. Anniversary Leave, etc.)LocationMarunouchi Office, Marunouchi Trust Tower North 15F, 1-8-1 Marunouchi, Chiyoda-ku, Tokyo JapanWhat motivates you? You obsess about customers, listen, engage and act for their benefit You think big, with curiosity to discover ways to use your agile mindset and enable business outcomes You thrive in teams, and enjoy getting things done togetherYou take ownership and build solutions, focusing on what matters You do what is right, work with integrity and speak upYou share your humanity, helping us build a diverse and inclusive work environment for everyone Our commitment to you Our mission; to be a part of making Decisions Easier and Lives BetterA leadership team dedicated to your growth and success A bold ambition and set of goals to be a leader in driving transformation in our industry Our best. Every day. Learn more about opportunities with us at jobs.manulife.comAbout Manulife And John HancockManulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.Manulife is an Equal Opportunity EmployerAt Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact recruitment@manulife.com.Working ArrangementHybrid