Golf Office Assistant

Purpose and Scope of Position (Job Summary)To provide comprehensive, efficient administrative support to the Director of Golf, the Tournament Administrator, and the team of Golf Professionals at Jumeirah Golf Estates, Dubai. This role also serves as the primary administrative contact for all Golf Operations staff, ensuring smooth workflow, accurate documentation, and effective communication across the department.1. Main Duties (Job-Related Responsibilities)Take dictation and prepare correspondence, outgoing faxes, and internal memos for the Director of Golf (DG).Prepare tournament-related documents including flyers, format sheets, result sheets, draw sheets, club notices, company golf day proposals, and corporate package proposals.Draft and send letters to other golf clubs regarding tournament competitions.Prepare invoice requests for the Academy as needed.Compile tournament press releases and prepare tournament schedules for distribution to all departmental outlets.Send business and personal pouches internationally related to the Golf Operations Department.Prepare monthly attendance sheets and overtime summaries for Golf Operations staff for accounts processing.Arrange ID cards and name badges for new staff; maintain and update staff files and records.Draft memos for warnings and disciplinary actions when required.Prepare and submit staff leave forms to HR/Personnel for approval.Reconcile monthly telephone and fax bills for accounts purposes.Maintain the Director of Golf’s schedule; ensure appointments, meetings, and reminders are accurately communicated.Assist with Academy Reservations as required to support operational needs.File and maintain all departmental correspondence, documents, and archived records.Take minutes during meetings when requested.Qualifications & SkillsUniversity graduate with relevant administrative or business background.Minimum 2 years of golf industry experience with a good understanding of golf operations and etiquette.Excellent command of the English language with strong verbal and written communication skills.Basic secretarial and administrative skills, including document preparation, scheduling, and filing.Basic business writing skills, with the ability to draft professional correspondence, memos, and reports.Computer literate with proficiency in:Microsoft WordExcelPowerPointEmail & Internet applications