Grants and Data Specialist

USAGrants and Data SpecialistOrganizationInternational Rescue CommitteePosted 6 Nov 2025 Closing date 8 Dec 2025Job OverviewThe Grants and Data Specialist plays a critical function within the IRC Maryland team by supporting pre- and post-award activities via the development of new proposals, coordinating the maintenance of grant management systems, and carrying out program compliance and monitoring and evaluation (M&E) activities.Essential ResponsibilitiesNew Business Development (Pre-Award)Research and identify new business development opportunities both public and private.Maintain opportunity tracking system, OTIS, by uploading required information and documents for proposal tracking. Maintain other IRC grant tracking systems including the prospecting database, proposal development worksheet, calendar invites, reporting worksheet and Box folder structure.Support the development of proposals including public (federal, state, city, internal) and private (national, state, regional, local, internal) opportunities. Maintain a database of standard IRC language and information for proposals.Collaborate with program managers and staff to design programs, develop and draft proposals (narratives, timelines, work plans, budgets, applications), and prepare supporting documents needed for submissions.Submit proposal questions to donors on behalf of proposal development team.Review proposal drafts for clarity, content, and responsiveness.Follow established business development processes and internal procedures.Develop and update evidence sources to support IRC proposals and program design.Update IRC program and client demographical data for the development of IRC program one-pagers and for proposal and reporting needs.Data, Grants Management and Compliance (Post-Award)Initiate account code requests by uploading documents to OTIS and following up with Post Award Officer at HQ.Schedule grant opening, closing, and check-in meetings between program staff, finance, and the Grants and M&E Team.Review program data ensuring data entries are complete and accurate.Address data inconsistencies/errors by working with program staff to identify and make necessary corrections.Assist with responding to HQ requests related to grants and contracts.Monitoring & Evaluation (Post-Award)Support the community engagement team to gather client feedback and develop client success stories. Provide other monitoring and evaluation support to programs as needed.Attend monthly M&E Community of Practice calls.Donor AdministrationMaintain updated records in Salesforce including entering new private grants and private donations and updating donor information.Process donor checks and send donor thank you notes and acknowledgements as appropriate.Job RequirementsBachelor’s Degree preferred.Minimum of one year of related work experience required, preferably in a not-for-profit environmentGrant writing and previous editing experience is a plusProficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portalsFluency in English requiredProject management experience demonstrating ability to create and coordinate successful team work plans within established deadlinesExcellent professional writing abilitySolid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision.Demonstrated success in working remotelyWorking Environment Standard office work environment and/or hybrid remote Occasional evening or weekend work may be requiredCompensation: (Pay Range: $27 - $29) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.How to applyPlease Apply On Our Websitehttps://theirc.wd1.myworkdayjobs.com/External_Careers/job/Silver-Spring-MD-USA/Grants-and-Data-Specialist_JR00000889Job detailsCountryUnited States of AmericaCity Silver Spring, MD SourceInternational Rescue CommitteeTypeJobCareer categoryDonor Relations/Grants ManagementYears of experience0-2 yearsShare Share this on Facebook Share this on X Post this on LinkedIn