HR & Admin Assistant - 5 days

Job DescriptionThe HR & Admin Assistant provides essential administrative support to the HR department. This includes maintaining employee records, processing paperwork, assisting with HR-related tasks, and handling general administrative duties to ensure smooth office operations.Job ResponsibilitiesAdministrative Support:Provide general administrative support to ensure efficient office operations and smooth workflow.Answer phone calls, transfer incoming calls, and direct them to the appropriate person or department.Manage the daily incoming mail, ensuring it is distributed to the respective individuals in a timely manner.Schedule meetings, organize calendars, and provide support for visitors.Perform administrative duties such as filing, typing, copying, binding, scanning, etc.Organize and coordinate corporate events, ensuring all logistics are arranged.Monitor and replenish office supplies as needed to maintain stock levels.Manage season parking arrangements and vehicle fleet cards for staff.Coordinate vehicle road tax renewals with relevant personnel.Issue and terminate staff access cards as necessary.Prepare laptops and email accounts for new staff onboarding.HR & Admin FunctionsPerform basic IT troubleshooting, coordinating with external vendors for assistance as needed.Review and post employees' petty cash reimbursement claims, ensuring proper documentation and compliance.Maintain an efficient central filing system for HR and Admin documentation, ensuring proper organization and easy retrieval.Assist in preparing and maintaining Worker Service Agreements and managing employee onboarding processes.Handle work permit applications, renewals, and cancellations, ensuring compliance with immigration regulations.Manage the PCP (Personnel Communication Protocol) for workers as required.Import Time Management System (TMS) data and assist in the preparation of worker salaries.Organize worker training sessions and prepare bond agreements for workers.Oversee cleaning contracts and coordinate with cleaning staff to ensure office cleanliness and hygiene standards.Manage the water dispenser, ensuring it is stocked and maintained.Administer staff loan programs, including processing requests and ensuring timely repayment.General DutiesContribute to team efforts by accomplishing related results as needed.Perform any other tasks or duties assigned by the company as required.QualificationsMin. 2 years of relevant experience in HR-related fieldGCE ‘O level or equivalentProven experience in administrative support, preferably in HR or office management.Strong organizational, multitasking, and time-management skills.Excellent communication skills, both written and verbal.Ability to maintain confidentiality and handle sensitive information.Proficiency with office software (Microsoft Office Suite) and basic IT troubleshooting.Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.SkillsDetail-oriented with strong record-keeping and filing abilities.Experience in coordinating events and managing office supplies.Familiarity with HR functions.Ability to work effectively with both internal teams and external vendors.Strong interpersonal skills and a positive, professional demeanor.