HR & Admin Specialist

Company DescriptionEstablished in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide fully integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.Job DescriptionWe are seeking a highly organized and proactive HR & Admin Specialist to support our People & Culture team in managing day-to-day HR operations, recruitment, and administrative functions. This role will focus on driving efficient talent acquisition processes while ensuring smooth office administration and a positive employee experience. The ideal candidate is detail-oriented, people-focused, and able to thrive in a dynamic, fast-paced environment.Key ResponsibilitiesRecruitment & Talent AcquisitionManage the full recruitment lifecycle, including job postings, candidate sourcing, screening, interview coordination, and onboarding. Collaborate with hiring managers to define role requirements and selection criteria. Maintain and update recruitment trackers, applicant databases, and recruitment analytics reports. Enhance employer branding by promoting job openings across online platforms. Conduct reference checks and prepare offer letters and onboarding documentation. Deliver an exceptional candidate experience from application to hire. Build and maintain a proactive talent pipeline for critical and future roles. Human Resources OperationsSupport HR functions including onboarding, offboarding, employee record management, and HR documentation. Assist in employee engagement, training, and performance management initiatives. Ensure compliance with local labor laws and company policies. Support in preparing HR reports. Administration & Office ManagementOversee day-to-day administrative operations, including office supplies, and facility management. Manage incoming and outgoing correspondence (emails, mail, couriers) efficiently. Maintain organized digital and physical filing systems and administrative records. Support internal communication initiatives and company announcements. QualificationsRequirementsBachelor’s degree in Human Resources, Business Administration, or a related field. Minimum 2 years of experience in HR, recruitment, and/or administrative roles. good knowledge of recruitment processes, HR best practices, and labor law compliance. Excellent communication, interpersonal, and organizational skills. Proficiency in MS Office and experience with HRIS/ATS systems. Ability to manage confidential information with integrity and professionalism. Preferred QualitiesDetail-oriented, proactive, and highly organized. Strong multitasking and time management abilities. Positive, solution-oriented, and collaborative mindset.