Human Resources Coordinator

About Wood CoutureWood Couture manufactures bespoke furniture, artwork, and decorative accessories, specializing in loose furniture for luxury hospitality and residential projects. Our approach combines technological innovation with a passion for excellence, driven by expert leaders with decades of hospitality experience. With over 27 years of expertise, 28 workshops, 45,000+ units delivered, and 100+ completed luxury projects worldwide, Wood Couture continues to set benchmarks in quality and innovation. Key Responsibilities1. Employee LifecycleManage the full employee lifecycle including onboarding, transfers, promotions, and offboarding.Prepare HR documentation such as offer letters, employment contracts, NOCs, salary certificates, and experience letters.Maintain accurate employee files (digital and physical) ensuring confidentiality and compliance.Track probation periods and coordinate confirmation evaluations with line managers.2. Payroll & Benefits AdministrationCompile and verify monthly payroll data: attendance, overtime, deductions, and allowances.Coordinate payroll processing with Finance and ensure full WPS compliance.Maintain employee insurance data for additions, deletions, and renewals.Support the issuance and replacement of medical insurance cards.Ensure payroll and benefits transactions are handled accurately and in a timely manner.3. Government & Compliance CoordinationTrack expiry dates for employee documents such as visas, passports, and Emirates IDs.Maintain audit-ready compliance records and ensure full adherence to UAE Labour Law.Support with documentation required for inspections, audits, and renewals.4. Policy & Documentation ControlMaintain and update HR policies, employee handbooks, and procedures in line with UAE Labour Law.Circulate updated policies and ensure acknowledgment records are properly filed.Support internal HR audits and documentation accuracy across departments.Contribute to process improvements and documentation alignment with company standards.5. Recruitment & Onboarding SupportCoordinate interviews, documentation verification, and onboarding checklists.Support recruitment for both technical and administrative positions.Prepare onboarding kits and ensure a smooth, professional new-joiner experience.Maintain candidate and employee records within the HR system.6. Attendance & Time ManagementValidate attendance and overtime entries for both office and factory staff.Coordinate with line managers to resolve attendance or timekeeping issues.7. HR Communication & Employee RelationsDraft HR communications, circulars, and internal announcements.Respond to employee inquiries with professionalism and empathy.Support initiatives that enhance employee engagement and workplace culture.Handle employee relations matters confidentially and fairly.8. Reporting & AnalyticsMaintain HR dashboards and trackers (headcount, turnover, visa expiry, leaves, etc.).Generate regular HR reports and provide data insights.Support manpower planning, audits, and HR performance reviews through accurate data reportingSkills & QualificationsBachelor’s degree in Human Resources, Business Administration, or a related field.4–5 years of HR experience in manufacturing, construction, or interior design industries (UAE experience required).Strong understanding of UAE Labour Law and HR compliance procedures.Proven experience in payroll, employee relations, and government coordination.Excellent communication and interpersonal skills with a service-oriented approach.Proficiency in MS Office.High attention to detail, strong organization skills, and ability to manage multiple priorities.