Human Resources/Training Coordinator

Full-time DescriptionJob SummaryThe HR/Training Coordinator for the credit union completes clerical duties for the HR/Training Department, including, but not limited to administrative support to employees, assistance with recruiting and onboarding of new employees, processing payroll, coordinating benefits enrollment, COBRA administration when employees leave, out-processing of employees when they terminate, guiding employees through various human resource processes, answering questions about employee-related policies. Training responsibilities include the development of training programs, materials and methods, keeping staff apprised of training requirements and opportunities, and orienting new employees to internal policies.RequirementsDuties and ResponsibilitiesAssists with the positing of positions, internally and externally.Assists with screening and initial interviewing of candidates for suitability.Informing applicants about position details, including working conditions, benefits and duties.Administers the credit union’s internal job posting process, including postings, application vetting, communication with successful and unsuccessful applicants.Manage, assign and retrieve the Security Badges/Door Access CardsReceive, distribute and manage the incoming and outgoing mail Sends initial communication to applicants upon completion of initial screening or interviewing processes.Obtains background checks on candidates.Prepares offer letters to new hire selections.Process and follow new employees through the onboarding processes and E-Verify.Administer all benefits to CUA employees including leave time, medical, dental, vision, 401(k), Money Purchase Pension Plan, FSA, EAP, group life and disability insurance, and ancillary benefits such as AFLAC.Tracks ongoing administration of benefits and annual open enrollment. Answers questions from employees as needed.Coordinates with third party vendors that supply payroll, benefits, and other services.Tracks COBRA notifications and ensure compliance. Inputs information on terminated employees into the COBRA system.Coordinates workers compensation events, ensures any employee injured on the job is provided immediate attention and sees a health care provider as soon as possible. Tracks injured employees’ recovery process.Performs any file maintenance in the payroll system necessary to ensure accuracy of employment records.Completes new employee onboarding checklists, out-processing checklists, coordinates with employees’ managers when bringing on new employees or when employees terminate.Conducts new hire orientation, tracks new employees and their attendance.Maintains active and former employee files, filing necessary documentation when appropriate.Ensures the annual performance review process is conducted timely and completely, inputting salary increases into the system when reviews are complete. Ensures any progressive discipline documentation is completed and uploaded to the employee’s file.Assists with the processing of terminations, including communication with other staff.Assists the President/CEO with biennial salary survey and preparation of salary administration program and salary ranges to present to the Board for approval.Processes biweekly payroll and inputs changes into the system as they occur.Uploads monthly pension/401(k) deposits to provider.Participates in the planning for and execution of staff meetings and events.Coordinates the annual update of the Employee Handbook.Coordinates the credit union’s participation in social responsibility and community events.Handles external inquiries for verification of employment.Processes garnishments and other legal proceedings against employees as needed.Creation of training schedules for all credit union departments, including mandatory annual training for all staff.Recommends training materials and methods, ordering and communicating in-house and external training curriculum and opportunities.Assists with the development of departmental training programs, and training new hires on the essentials of the Employee Handbook. Consistently maintains the privacy and confidentiality of all information to which he/she is given access, protecting the assets or the organization, acting ethically and with integrity, reporting any non-compliance concerns, and aligning with CUA’s policies and procedures. Serves as a Backup with Collecting reports and prepares the Board packet for distribution prior to the Board meeting. Serves as a back-up in handling the logistics for Board, Committee and Staff meetings and for staff on special occasions. Severs as a back-up for coordinating and planning Annual Meeting, Strategic Visionary Planning Conference, and other meetings or events. Perform specialized or confidential administrative duties, including researching data and preparing reports as needed. Serves as a back-up in coordinating the annual Board election process, including distribution of membership packets to new Board members, including CUA By-laws, policies, duties and responsibilities.Other duties as communicated by the President/CEO.QualificationsEDUCATION:Minimum of an associate degree in an HR related field. SPHR and SHRM membership or certification a plus.Working understanding of human resource principles, practices and procedures.OtherThree to five years or more of HR work, preferably within a credit union or bank.Energetic and enthusiastic team builder within staff.Excellent written and oral communication skills.