Terms of Reference – Immunization (EPI) SpecialistPosition Title: Immunization (EPI) SpecialistDuty Station: Khartoum/Portsudan (with travel to SAPA-supported sites as security allows)Reports to: Country Programs ManagerContract Type: Full-time staffDuration: 12 months1. BackgroundThe Sudanese American Physicians Association (SAPA) provides integrated PHC and humanitarian services in conflict-affected Sudan. Immunization is a frontline defense against outbreaks, especially for displaced and crisis-affected children. In alignment with the Federal Ministry of Health (FMoH) Expanded Program on Immunization (EPI), SAPA is strengthening immunization delivery, surveillance, and preparedness capacities. 2.
Purpose of the RoleTo support the planning, implementation, monitoring, and reporting of immunization activities in SAPA-supported facilities and mobile teams, and to contribute to emergency preparedness and response (EPR) through timely data, bulletins, and evidence sharing with MoH/EPI, UNICEF, and WHO. 3. Key Duties and ResponsibilitiesProgram Implementation & Technical SupportSupport delivery of routine immunization sessions per Sudan EPI schedule. Develop and update facility- and locality-level micro-plans, including mapping of zero-dose children. Provide technical input during vaccination campaigns and outbreak responses. Documentation & Knowledge ProductsDevelop monthly immunization updates and situation bulletins for SAPA and partners.
Contribute to quarterly technical briefs/publications highlighting immunization trends and outbreak preparedness. Prepare technical inputs to donor reports (UNICEF/WHO/Donors and others). CoordinationRepresent SAPA in EPI technical working groups and outbreak preparedness meetings. Share early warning signals and coverage gaps with MoH/EPI and WHO for rapid action. Cold Chain & LogisticsConduct monthly cold chain assessments; ensure corrective action plans are implemented. Forecast vaccine needs and reconcile stock balances with MoH/EPI. AEFI & SafetyTrain vaccinators on adverse events following immunization (AEFI) reporting and response. Submit AEFI reports to MoH/EPI within 24 hours.
Monitoring, Evaluation & ReportingValidate immunization data and ensure entry into DHIS2/EPI reporting systems. Conduct data quality audits (DQA) and share findings with MoH. Growth Contribution for SAPABuild SAPA’s visibility by drafting technical briefs/papers. Strengthen donor positioning by supporting evidence-based fundraising. Enhance SAPA’s representation in immunization working groups (linking SAPA more closely with MoH, UNICEF, WHO). 4. Technical Deliverables & KPIs≥90% of SAPA-supported facilities submit immunization data on time and with ≥95% accuracy. All cold chain reports submitted quarterly to MoH/EPI. At least 2 outbreak response after-action reports developed annually.
Monthly immunization situation updates/bulletins shared with SAPA HQ and partners. At least 6 technical paper or bulletin per year highlighting SAPA’s immunization response in emergencies. 100% of AEFI cases reported within 24 hours. 5. Qualifications & ExperienceBachelor’s degree in Public Health, Nursing, or Medicine. Minimum 3 years’ EPI/immunization experience in humanitarian or fragile contexts. Technical knowledge of cold chain, AEFI, and MoH immunization reporting tools. Experience drafting reports, technical updates, or bulletins for MoH/partners. Fluency in English required; Arabic desirable.
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